Legal Assistant, Real Estate (12-Month Contract)

Contract Position – Hybrid

The successful candidate will independently manage the daily activities of a team of lawyers in the Real Estate practices. They will be collaborative, professional, adaptable and positive and interested in their work. This role has a dual reporting relationship with the Lawyers in the share and the Manager, Legal Assistant Services.

Hours of work are from 9 am to 5 pm. Occasional pre-authorized overtime may be required to meet client needs. This position is a 12-month contract opportunity.

Primary Responsibilities:

• Manage administrative matters, including file openings and maintenance, cheque requests, meeting coordination, mail and expense reports.
• Maintain an effective bring-forward system and provide timely reminders and follow-up.
• Prepare legal documents from precedents and instructions under the supervision of legal professionals.
• Assist with title and off-title searches and the preparation of Teraview documents.
• Coordinate closing arrangements and provide administrative support throughout the closing process.
• Assist with entering, reviewing and finalizing time dockets.
• Liaise with Billing Coordinators to support the monthly preparation of client accounts.
• Maintain accurate and organized physical and electronic files.
• Delegate and coordinate tasks with other administrative departments as appropriate.
• Provide backup coverage for other Legal Assistants as required.
• Perform other duties as assigned.

Required Knowledge and Experience:

• Completion of a post-secondary Legal Assistant or Law Clerk program
• A minimum of 3+ years’ working experience in a law firm environment
• In-depth understanding of business and legal terminology
• Solid computer and typing skills; proficiency in MS Office 365, Excel, PowerPoint, and Adobe Pro.
• Experience working with Elite 3E, iManage Work, etc.

Pay Range

$55,000 to $75,000 per annum. Pay range to be commensurate with experience.

Vacancy

This role is being posted to fill a current vacancy.

AI Disclosure

Please note that artificial intelligence tools may be used to assist in screening, assessing, or selecting applicants for this position.

About Fasken

As a premier law firm with over 900 lawyers worldwide, Fasken is where excellence meets expertise. We are dedicated to shaping the future our clients want, precisely when it matters most. For more information, visit fasken.com.

Diversity and Inclusion

At Fasken, we believe in a diverse workplace made up of people with unique experiences and qualities. It is important that all our members find our workplace welcoming and caring. An inclusive workplace creates a fair environment where people are respected and valued.

Accessibility and Accommodation

It is important to our Firm that all its members, including those with disabilities, find our workplace to be welcoming and supportive. Reasonable accommodations are available on request for candidates with disabilities taking part in all aspects of the selection process.

Background and Reference Checks

Any offer of employment may be conditional upon references and full background checks including a criminal record check, a credit check, employment and educational verifications.

NO AGENCIES, PLEASE.