Legal Compliance Assistant

JOB DUCK IS HIRING A LEGAL COMPLIANCE ASSISTANT

For ambitious, culturally diverse, curious minds seeking booming careers, Job Duck unlocks and nurtures your potential. We connect you with rewarding, remote job opportunities with US-based employers who recognize and appreciate your skills, allowing you to not just survive but thrive. As a lifestyle company we ensure that everybody working here has a fantastic time, which is why we’ve earned the Great Place to Work Certification for 4 years!

Role Overview

Join us as a Legal Assistant and become an essential part of a fast-paced legal team that values organization, accuracy, and proactive problem-solving. In this role, you will help ensure that case files, court records, deadlines, and legal matters remain organized, compliant, and up to date. Your work will directly support the firm's operational efficiency by maintaining accurate records, tracking deadlines, and ensuring critical information is properly documented and accessible. This is an excellent opportunity for someone with a legal background who enjoys structured processes, pays close attention to detail, and takes pride in keeping legal operations running smoothly.

Schedule:

Monday to Friday from 8:30 AM to 5:30 PM PST (USA)

Your Responsibilities Will Include but Are Not Limited To:

• Maintaining confidentiality and professionalism when handling legal information
• Providing administrative support to attorneys and legal staff
• Preparing and maintaining reports identifying deadlines and action items due within the next 30 days
• Verifying that court-filed documents are saved within the firm's internal file systems
• Reviewing court websites and comparing court data with internal calendars to ensure deadlines and court appearances are accurately tracked
• Logging and associating incoming emails and phone calls with the appropriate matter in Clio
• Verifying that file names are accurate, consistent, and saved in the correct folders
• Helping identify discrepancies, missing information, or process issues and recommending solutions
• Assisting with additional executive or personal assistant-related tasks when required
• Supporting matter management activities and maintaining accurate legal records
• Updating deadlines, court information, and matter details within the firm's database
• Auditing case files to ensure information is complete, organized, and compliant with internal standards
• Utilizing AI-supported tools and documented procedures to determine proper document storage and naming conventions
• Organizing and reviewing case files weekly to ensure documents are properly stored according to firm procedures

What We’re Looking For:

• Previous experience working as a Legal Assistant, Legal Administrative Assistant, or similar legal support role
• Experience working with law firms or legal case management systems
• Familiarity with legal terminology, court deadlines, audits, and matter organization
• Experience handling document management and administrative support functions
• Exceptional attention to detail
• Strong organizational and file management skills
• Ability to manage multiple deadlines simultaneously
• Strong written and verbal communication skills
• Critical thinking and problem-solving abilities
• Ability to follow standard operating procedures accurately
• Fast learner with strong adaptability
• Experience with legal document organization and matter management
• Understanding of court filing procedures and deadline tracking
• Ability to work independently while seeking clarification when needed
• Professional judgment and accountability
• Comfortable handling occasional inbound and outbound calls
• Proficiency with legal technology and case management platforms
• Reliable computer setup (laptop/PC, headset, stable internet min. 10 Mbps download / 5 Mbps upload)
• Quiet, distraction-free remote work environment

What’s In It for You?

• Monthly compensation starting from 1150 USD to 1220 USD
• Paid time off.
• 100% Remote, Full-Time, Long-Term Career Opportunity.
• Parental leave.
• Opportunities for professional development and training
• Dedicated support from our team.
• A chance to work with clients who share our values.

Ready to dive in? Apply now and make sure to follow all the instructions!

DISCLAIMER: Every candidate must pass each step in our application process to become part of our team. Ensure you have all the required documentation ready to streamline your application process.