Legal Practice Coordination Case Assistant

Overview

McGuireWoods LLP has an opportunity for a Legal Practice Coordination Case Assistant to join our Pittsburgh team. The Case Assistant for legal practice coordination provides support across the office's transactional, litigation, and counseling practices. A strong candidate for this position is highly organized, possesses excellent written and verbal communication skills, is process-oriented, and is eager to learn and grow in a fast-paced, deadline-driven environment.

McGuireWoods, one of the world’s leading law firms, has provided legal solutions to corporate, individual and nonprofit clients since 1834. Along with excellent benefits, McGuireWoods offers most employees a hybrid remote option, allowing flexibility and work-life balance. Our Applicant Disclosures describe your rights. Our Privacy Statement describes how we will process and safeguard your personal data.

Responsibilities

• Maintain matter and team task lists, track deadlines, assignments, deliverables, and open items
• Assist with due diligence, virtual data rooms, document requests, closing checklists, signature coordination, and transaction logistics
• Coordinate filings, maintain matter files, organize productions and supporting materials, track requests, and assist with document preparation
• Prepare redlines and comparisons, proofread and format documents, manage versions across document management systems and AI tool vaults, and assemble document packages
• Support attorneys and other members of the team by coordinating assignments, anticipating next steps, and resolving outstanding needs and routine workflow issues
• Perform additional duties as needed

Qualifications

• Bachelor’s degree required
• Experience in a law firm or professional services firm preferred
• Excellent technical skills and experience with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, etc.) and willingness to learn new technology platforms, including legal AI tools
• Strong organizational skills and attention to detail, with the ability to manage competing priorities and meet deadlines in a fast-paced environment
• Self-starter with a strong work ethic, positive attitude, and willingness to take initiative and assume responsibility for assignments
• Resourceful and proactive problem-solver who anticipates needs, identifies issues, and takes appropriate action without requiring constant direction
• Strong sense of ownership and accountability, with demonstrated ability to follow through on assignments, track outstanding items, and communicate progress
• Excellent written and verbal communication skills, including responsiveness, professionalism, and the ability to work collaboratively with attorneys and professional staff
• Ability to exercise sound judgment, maintain confidentiality, adapt to changing priorities, and work independently with minimal supervision
• Process-oriented mindset with an interest in developing and maintaining efficient organizational systems and workflows

Have more questions? Connect with a recruiter directly.