Legal Secretary

JOB DUCK IS HIRING A LEGAL SECRETARY

For ambitious, culturally diverse, curious minds seeking booming careers, Job Duck unlocks and nurtures your potential. We connect you with rewarding, remote job opportunities with US-based employers who recognize and appreciate your skills, allowing you to not just survive but thrive. As a lifestyle company we ensure that everybody working here has a fantastic time, which is why we’ve earned the Great Place to Work Certification for 4 years!

Role Overview

At Job Duck, we are looking for a highly organized and dependable Legal Secretary to provide essential administrative and scheduling support to a fast paced legal team. In this role, you will help attorneys and paralegals stay organized by managing calendars, coordinating appointments, maintaining accurate records, and handling professional correspondence. Your work will directly contribute to the efficiency of daily legal operations and ensure important deadlines, meetings, and commitments are properly managed. The ideal candidate thrives in a deadline driven environment, communicates with professionalism and confidence, and takes initiative to support the team with minimal supervision. If you are detail-oriented, proactive, and enjoy being a key part of a collaborative legal environment, this opportunity offers the chance to make a meaningful impact every day.

Schedule:

Monday to Friday from 8:30 AM - 5:30 PM [PST][PDT] (United States of America)

Your Responsibilities Will Include but Are Not Limited To:

• Supporting the firm’s daily operations through efficient and reliable administrative assistance.
• Following established procedures while adapting to changing priorities and firm needs.
• Reviewing documents and correspondence for accuracy, clarity, grammar, and formatting.
• Assisting with scheduling changes, cancellations, and rescheduling requests as needed.
• Coordinating with attorneys, paralegals, and administrative staff to support workflow efficiency.
• Maintaining organized records of communications and case-related documentation.
• Drafting professional emails, letters, and routine communications as directed.
• Preparing, organizing, and managing legal correspondence and administrative documentation.
• Organizing, maintaining, and updating legal documents, files, and records.
• Monitoring upcoming deadlines, appointments, and commitments to ensure timely preparation.
• Communicating with courts, clients, attorneys, and external parties regarding scheduling matters.
• Scheduling and coordinating court appearances, hearings, client meetings, consultations, and other legal events.
• Managing attorneys' calendars and maintaining accurate scheduling records.
• Assisting attorneys and paralegals with day-to-day administrative and legal support tasks.
• Contributing to a collaborative, professional, and client-focused work environment.

What We’re Looking For:

• 2-3 years of experience as a Legal Secretary, Legal Assistant, or in a similar legal administrative role required.
• Preferred experience supporting matters related to Personal Injury, Employment Law, and Civil Litigation.
• Experience managing calendars and handling court scheduling.
• Excellent English written and verbal communication skills.
• Strong writing, grammar, editing, and proofreading abilities.
• Experience supporting attorneys, paralegals, or legal teams is required.
• Experience working in a litigation-focused environment is preferred.
• Ability to manage multiple priorities while maintaining accuracy and professionalism.
• Strong organizational, calendar management, and time management skills.
• Ability to work independently and take ownership of assigned responsibilities.
• Comfortable working in a fast-paced, deadline-driven legal environment.
• Proficiency with Microsoft Word and Microsoft 365.
• Strong computer literacy and the ability to learn new software and systems quickly.
• Comfortable working in a digital and technology-focused environment.
• Ability to navigate legal software and firm-specific platforms.
• Reliable computer setup (laptop/PC, headset, stable internet min. 10 Mbps download / 5 Mbps upload)
• Quiet, distraction-free remote work environment

What’s In It for You?

• Monthly compensation starting from 1150 USD to 1220 USD
• Paid time off.
• 100% Remote, Full-Time, Long-Term Career Opportunity.
• Parental leave.
• Opportunities for professional development and training
• Dedicated support from our team.
• A chance to work with clients who share our values.

Ready to dive in? Apply now and make sure to follow all the instructions!

DISCLAIMER: Every candidate must pass each step in our application process to become part of our team. Ensure you have all the required documentation ready to streamline your application process.