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Legal Secretary - Medical Malpractice

Mayer LLP
Posted 1 hour ago
United StatesHybrid$60K–$80KHealthcare/Clinical
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At Mayer LLP, we believe in doing law differently — with collaboration, innovation and determination at the core. Founded by a team of experienced, entrepreneurial attorneys, we’ve built a firm where client interests come first and teamwork drives results. With a Southwest regional footprint spanning Texas, New Mexico and Arkansas and a breadth of practice areas including corporate & securities, litigation, real estate, tax, labor & employment, healthcare and immigration, we serve clients ranging from start-ups to Fortune 500 companies across industries. If you thrive in a dynamic, growth-minded environment where your contribution directly matters and you’ll work alongside skilled professionals focused on achieving business-driven legal solutions, Mayer is where you can make an impact.

Responsibilities

  • Provide support to attorneys, including managing calendars, scheduling appointments, and coordinating meetings.
  • Prepare and file legal documents, ensuring compliance with court rules and deadlines.
  • Manage case files through document management system (iManage), maintaining organization and accuracy.
  • Assist with document review, proofreading, and legal drafting to ensure high-quality submissions.
  • Facilitate communication with clients, expert witnesses, and other parties involved in litigation while maintaining professional phone etiquette.
  • Support project management efforts for ongoing cases, including tracking deadlines and deliverables.
  • Coordinate and schedule depositions, hearings, and meetings
  • Conduct legal research and gather relevant case information
  • Coordinate and schedule meetings, conferences, and travel arrangements
  • Maintain and organize client files and records
  • Communicate with clients, opposing counsel, court personnel, and accounting in a professional manner
  • Open new files and run conflicts
  • Updating docket sheet or information sheet on the file
  • Perform general clerical duties such as filing, scanning, and data entry
  • Provide administrative support to attorneys and staff as needed

    • Experience

  • Strong organizational skills with the ability to manage multiple priorities effectively.
  • Excellent writing skills for drafting correspondence and legal documents.
  • Proficient in legal case management software such as iManage or similar.
  • Experience with document review processes and familiarity with clerical tasks such as filing and transcription.
  • Solid research skills to assist attorneys in preparing cases effectively.
  • At least 2 years experience as a Legal Secretary/Assistant working on insurance defense cases. Medical Malpractice experience is not required and we are willing to train in this area.
  • Excellent organizational skills and attention to detail
  • Strong communication and interpersonal skills
  • Proficient with Microsoft Office Suite and legal software (will train on our specific tools)
  • Knowledge of e-filing in state and federal courts
  • Previous experience working as a legal secretary on the litigation defense side is highly preferred
  • Knowledge of court rules and procedures
  • Ability to maintain confidentiality and handle sensitive information

    • Technology

    Mayer LLP has implemented the following technology platforms:
  • Westlaw
  • Harvey AI
  • Coyote
  • PointOne
  • iManage
    • #LI-CO1

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