Litigation Administrative Assistant

Wilson Sonsini is the premier legal advisor to technology, life sciences, and other growth enterprises worldwide. We represent companies at every stage of development, from entrepreneurial start-ups to multibillion-dollar global corporations, as well as the venture firms, private equity firms, and investment banks that finance and advise them. The firm has approximately 1,100 attorneys in 17 offices: 13 in the U.S., two in China, and two in Europe. Our broad spectrum of practices and entrepreneurial spirit allow exceptional opportunities for professional achievement and career growth.

The Litigation Administrative Assistant provides high-quality administrative and legal support to attorneys and paralegals within the Litigation Practice Group. This entry-level position is designed for individuals developing foundational skills in litigation support, case management, and document preparation. Working closely with senior administrative professionals and attorneys, the Litigation Administrative Assistant ensures smooth daily operations and supports efficient delivery of client services.

This position is available as a hybrid work schedule.

Responsibilities

• Learn core administrative processes within the Litigation Department, including document management, filing, calendaring, and workflow coordination

• Rotate between key teams to gain hands-on experience with different areas of litigation practice support

• Shadow seasoned Litigation Executive Assistants to observe best practices and develop technical and procedural proficiency

• Participate in department meetings, trainings, and social events to build connections and enhance understanding of firm culture and operations

• Gradually take on responsibilities for attorney support under supervision, progressing toward independent task management

• Assist attorneys and senior administrative staff with preparation, formatting, proofreading, and finalization of pleadings, discovery, correspondence, and other legal documents

• Support attorneys with electronic court filings (state and federal) under supervision

• Maintain electronic case files ensuring accuracy, organization, and compliance with firm filing protocols

• Track and maintain case-related deadlines, court appearances, and filing schedules

• Coordinate with Distribution for mail and courier services and handle large document printing through the Copy Center or external vendors as needed

• Coordinate meetings, depositions, conference calls, hoteling office bookings, and travel arrangements as needed

• Process expense reimbursements, enter attorney time, and handle related administrative tasks per firm policy

• Collaborate with departments such as IT, Records, and Docketing to facilitate workflow and resolve administrative issues promptly

• Handle confidential and sensitive information with discretion and professionalism
• Provide back-up support to other assistants and departments during absences or high-volume periods

Education and/or Work Experience Requirements:

• Bachelor’s degree preferred
• Completion of a legal secretary or paralegal program a plus
• 1+ years of administrative experience, preferably in a professional services or law firm environment
• Proficiency in Microsoft Office Suite (Word, Outlook, PowerPoint, Excel), and PDF editing tools
• Willingness to learn new firm platforms, including AI
• Strong organizational skills, attention to detail, and verbal/written communication
• Ability to prioritize tasks and manage multiple assignments
• Willingness to support teammates and provide back-up coverage when needed
• Must be able to work under pressure while maintaining a positive attitude and providing exemplary customer service
• Ability to work both independently and collaboratively in a fast-paced, deadline-driven environment
• Hybrid in-office schedule required, with flexibility to work overtime or adjust hours on short notice based on business needs
• High level of professionalism, reliability, and client-service orientation

The primary location for this job posting is in Palo Alto. The actual base pay offered will depend upon a variety of factors, including but not limited to the selected candidate’s qualifications, years of relevant experience, level of education, professional certifications and licenses, and work location. The anticipated pay range for this position is as follows: $35.74 - $48.35 per hour.

The compensation for this position may include overtime and a discretionary year-end merit bonus based on performance. We offer a highly competitive salary and benefits package.

Benefits information can be found here. Equal Opportunity Employer (EOE).

For more information about careers at Wilson Sonsini, visit:

careers.wsgr.com

Wilson Sonsini is the premier legal advisor to technology, life sciences, and growth enterprises worldwide, as well as the venture firms, private equity firms, and investment banks that finance them. We represent more than 300 public enterprises and 3,000 private companies in a wide range of today’s cutting-edge industries, from AI and fintech to life sciences and mobility.

For more than 60 years, our attorneys and professional staff have created a unique working environment. With deep roots in the fast-paced and innovative world of Silicon Valley, the firm fosters an entrepreneurial spirit and team-oriented approach for all employees, providing professional and personal development opportunities and encouraging all departments to promote a stable and optimal work/life balance.

Wilson Sonsini is committed to creating a diverse and inclusive workforce globally. We have built a culture in which employees of all backgrounds, viewpoints, and experiences are encouraged and empowered to achieve their maximum potential. Our firm is consistently recognized among the top law firms in annual diversity rankings. For example, Wilson Sonsini ranked No. 2 among firms with more than 601 attorneys in Law360’s 2025 Diversity Snapshot. Additionally, in 2025, for the seventh consecutive year, Wilson Sonsini achieved Mansfield Plus Certification, and in 2026, for the sixth consecutive year, the firm achieved a top score of 100 on the Human Rights Campaign Foundation’s Corporate Equality Index.

We are also dedicated to enhancing the communities in which we live and work by providing legal services, financial support, and volunteer services to worthy agencies and individuals in need. In 2025, Wilson Sonsini attorneys and staff provided more than 80,500 pro bono hours, participated in 125 community service projects, and raised over $130,000 for charitable organizations and causes. In addition, the Wilson Sonsini Foundation contributed more than $2.35 million to 112 law-related organizations and 129 community organizations in 2025.

Wilson Sonsini has 17 offices in 16 technology and business hubs worldwide.

• Austin, TX

• Boston, MA

• Boulder, CO

• Brussels, Belgium

• Century City, CA

• Hong Kong

• London

• Los Angeles, CA

• New York, NY

• Palo Alto, CA

• Salt Lake City, UT

• San Diego, CA

• San Francisco, CA

• Seattle, WA

• Shanghai (China)

• Washington, D.C.

• Wilmington, DE