Logistics Finance & Imports Coordinator

At Geely, our story began in 1986 with a simple but powerful idea, an idea that has driven us to become one of the world’s most forward-thinking automotive groups. For nearly three decades, we’ve been redefining mobility through our iconic global brands, including Geely Auto, Volvo Cars, Polestar, Lotus, Zeekr, Lynk & Co, the London Electric Vehicle Company, Farizon, and more. We are Geely Auto UK, the UK arm of Geely Auto Group. Having entered the market in 2025 with our first electric SUV, the Geely EX5, we’re continuing to grow rapidly as we build a nationwide dealer and service network.

Job purpose:

The role acts as a key link between Logistics, Finance and external providers, ensuring costs are controlled, records are audit-ready, and vehicles move through the import process on time. This includes providing accurate financial and import control by coordinating shipments and customs documentation, processing import-related invoices, monitoring payment status and charges, and supporting claims and issue resolution.

Main responsibilities:

• Import Coordination: Manage inbound vehicle shipments, liaising with shipping lines, ports, customs agents and logistics providers to ensure timely delivery and customs clearance.

• Documentation & Compliance: Prepare and maintain accurate import, customs and shipping documentation, ensuring compliance and audit readiness.

• Shipment Tracking: Monitor shipment progress, arrival dates and port releases, proactively resolving delays and keeping stakeholders informed.

• Purchase Orders & Invoice Management: Raise purchase orders, process departmental invoices and resolve discrepancies with suppliers and Finance to ensure timely payments.

• Cost Control: Accurate monitoring of freight, port, storage, demurrage and detention charges, identifying discrepancies and opportunities to minimise unnecessary costs.

• Payment & Financial Tracking: Review payment statuses, reconcile logistics costs and support month-end accruals and financial reporting.

• Supplier & Claims Management: Coordinate supplier repair updates, track associated costs and follow up on outstanding claims and recoveries.

• Reporting & Stakeholder Communication: Produce regular updates on import activities, payments, costs and outstanding issues, escalating risks and supporting timely resolution.

• Record Management: Maintain accurate and accessible records of deliveries, customs documentation, invoices and payments for compliance and audit purposes.

Education, Skills and Personal characteristics required:

• Previous experience in logistics, imports, customs administration, accounts payable or a similar operational finance role.

• Knowledge of import and customs documentation, including bills of lading, commercial invoices and customs declarations is desirable.

• Experience coordinating with shipping lines, customs agents, carriers or third-party suppliers is desirable.

• Experience in invoice processing, reconciliation, payment tracking or month-end financial activities is advantageous.

• Proficiency in Microsoft Office, particularly Excel and Outlook; familiarity with finance systems is desirable.

• A relevant qualification in finance, logistics, international trade or business administration is beneficial but not essential.

• Strong organisational, prioritisation and time-management skills.

• Excellent attention to detail, numerical accuracy and record-keeping.

• Effective written and verbal communication skills, with the ability to engage confidently with internal and external stakeholders.

• Ability to work accurately under pressure, manage changing priorities and meet deadlines.

• A collaborative, accountable and service-focused approach, with a commitment to professionalism and continuous improvement.

What we can offer you beyond the salary:

• 25 days annual leave + bank holidays

• Company pension scheme

• Geely ECOS scheme

• x6 Life assurance

• Enhanced Maternity and Paternity Pay

• Medicash

• Bike2work scheme

We are an equal opportunities employer:

At Geely Auto UK, we value diversity and inclusion and welcome applications from all candidates. We are committed to fair recruitment and ensuring everyone has the opportunity to reach their full potential. If you believe you are right for this role, we warmly welcome your application.