LV Licensing Specialist (6-Month Fixed-Term Contract)

Job Purpose

RWS Linguistic Validation (LV) is looking for an experienced Licensing Specialist to join us on a 6-month, full-time, fixed-term contract. You will manage licensing activities for one of our key pharmaceutical clients: researching and reviewing licensed Clinical Outcome Assessment (COA) instruments, building instrument profiles, securing licenses and permissions from copyright holders, and giving the client accurate, timely licensing quotations.

This role suits someone with existing COA licensing experience who can contribute from the first weeks and work with minimal supervision.

About Transform

At RWS, we enable the world’s largest enterprises to communicate with global audiences through cutting-edge language technology, AI-driven solutions, and expert services. Our RWS Transform division empowers organizations to accelerate digital transformation, scale global content, and unlock growth in every market.

Key Responsibilities

• Process all assigned requests for licensing and permissions for COA instruments for the client account.
• Research prior translation projects and the information required to complete instrument profiles.
• Conduct searches for instrument records, licensing information, and pertinent reference details using a range of methods, including web, email, document files, and direct contact with copyright holders, developers and distributors.
• Maintain organized records of instrument information, updating the instrument database when needed and communicating updates to the team.
• Review clinical trial protocol information and client request forms to extract the details that matter for instrument description and usage.
• Communicate with clients about specifications and other information to provide accurate and timely quotes, making sure client needs are met and issues are resolved quickly.
• Generate licensing quotation modules for inclusion in LV department quotations, and follow through with clients on changes to projects and priorities while keeping a clear record of scope changes.
• Prepare reports, memos and status updates documenting licensing activity and the status of client requests.
• Coordinate with the Finance team to ensure invoices and payments for licensing work are processed correctly.
• Adhere to RWS Quality Management System requirements, including ISO 9001 and ISO 17100.

Skills & Experience

• Bachelor's degree with one to two years of work-related experience.
• Experience in COA licensing and/or linguistic validation is strongly preferred.
• Experience with medical terminology and/or within research or clinical settings is desirable.
• Ability to find, analyze, interpret, summarize, and compile data from various research sources.
• Ability to work with minimal supervision and show appropriate initiative when making decisions and solving problems.
• Ability to prioritize and organize multiple tasks to ensure timely and accurate completion.
• Clear, professional written and verbal communication in English, including with clients and external copyright holders.
• Excellent customer service skills, including the ability to resolve client issues or complaints.
• Proficiency with Microsoft Office (Word, Excel, Outlook) and Adobe Acrobat.
• Ability to maintain confidentiality of client and company information.

Our purpose is to unlock global understanding. This means our work fundamentally recognizes the value of every language and culture. So, we celebrate difference, we are inclusive and believe that diversity makes us strong. We want every employee to grow as an individual and excel in their career.

In return, we expect all our people to live by the values that unite us: to partner, putting clients fist and winning together, to pioneer, innovating fearlessly and leading with vision and courage, to progress, aiming high and growing through actions and to deliver, owning the outcome and building trust with our colleagues and clients.

RWS embraces DEI and promotes equal opportunity, we are an Equal Opportunity Employer and prohibit discrimination and harassment of any kind. RWS is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions at RWS are based on business needs, job requirements and individual qualifications, without regard to race, religion, nationality, ethnicity, sex, age, disability, or sexual orientation. RWS will not tolerate discrimination based on any of these characteristics.

RWS Values

Get the 3Ps right – Partner, Pioneer, Progress – and we´ll Deliver together as RWS.

Recruitment Agencies: RWS Holdings PLC does not accept agency resumes. Please do not forward any unsolicited resumes to any RWS employees. Any unsolicited resume received will be treated as the property of RWS and Terms & Conditions associated with the use of such resume will be considered null and void.