Manager, Education, Grants, & Awards

POSITION: Manager, Education, Grants and Awards

Location: Providence, Rhode Island

Reports to: Chief Scientific Advancement Officer

Department: Scientific Advancement

ABOUT THE AMERICAN MATHEMATICAL SOCIETY

The American Mathematical Society (AMS), founded in 1888, is a non-profit membership organization that is dedicated to advancing research and connecting the diverse global mathematical community through our publications, meetings and conferences, MathSciNet, professional services, advocacy, and awareness programs. The AMS has 30,000 members worldwide and offices in Rhode Island, Michigan, and Washington, DC.

WHY WORK AT THE AMS

At the AMS we value excellence, inclusivity and teamwork. We work at the forefront of advancing and connecting the diverse mathematical community worldwide, and we are seeking curious, innovative, collaborative individuals to join our team.

• Excellent work-life balance with potential for hybrid work
• Generous benefit offerings including:
  • 9.5% employer contribution to 403(a) Retirement Plan
  • 100% employer-paid Life, AD&D, Short- and Long-Term Disability Insurance
  • Medical and dental coverage with employer cost share
  • Voluntary vision, Life/AD&D, and Long-term Care Insurance available through payroll deduction
• 12 paid holidays
• Generous paid time off
• Technology equipment reimbursement for applicable roles
• Tuition reimbursement

SUMMARY: The Manager of Education, Grants and Awards will promote, coordinate, execute and enhance multiple programs of the AMS related to outreach, scholarship, and recognition of excellence.

ESSENTIAL FUNCTIONS:

• Manage the administration and delivery of assigned education, grant, award, travel support, and outreach programs.
• Supervise departmental staff, set priorities, balance workloads, and support staff development to provide reliable service to the AMS community.
• Under the guidance of the CSAO, implement new programs and improvements aligned with AMS priorities and applicable governance decisions.
• Oversee award payments and program administration in accordance with AMS policies and federal and private grant requirements.
• Coordinate with Fiscal to monitor program budgets, reconcile expenditures, and ensure accurate coding and use of grant and donor funds.
• Prepare timely internal and external reports on program activities, outcomes, and use of funds.
• Develop and maintain program records, webpages, digital files, and administrative tools in coordination with IT and external service providers.
• Maintain a rolling 12–18-month program calendar identifying key deadlines, obligations, and staffing needs; regularly update program status and address delays or barriers.
• Promptly escalate significant operational, financial, or compliance concerns to the CSAO.
• Maintain procedures, documentation, cross-training, and backup coverage to support continuity of program operations.
• Coordinate with committees, partners, and other AMS departments to support program planning and delivery.
• Travel to AMS meetings and carry out assigned program activities.
• Perform other related duties as assigned.
• Work with the CSAO on program priorities, staffing, and significant operational or funding issues.
• Coordinate with IT, Fiscal, Membership, Development, the Office of the Secretary, Meetings, Communications and Marketing, and Creative Services to plan and deliver programs.
• Maintain working relationships with funding agencies and donors on program administration and reporting, coordinating with the CSAO and Development as appropriate.
• Support AMS committees through meeting coordination, preparation of materials, and follow-up on program decisions.
• Oversee clear, timely communications with grant, fellowship, and award applicants and recipients.
• Work with institutional contacts, program partners, and service providers to fulfill program commitments.
• Resolve escalated inquiries and coordinate issues requiring input or decisions from other departments or the CSAO.

TRAVEL: 5%

INTERNAL AND EXTERNAL RELATIONSHIPS:

Internal:

• Works with Division of Scientific Advancement; Career Services & Professional Development department, Education, Grants and Awards department, and Strategic Initiatives & Partnerships department.
• Works with various internal departments such as IT, Fiscal, Membership, Development, Executive, Meetings & Conferences, Communications and Marketing, and Creative Services.

External:

• Funding agencies
• Donors
• AMS support committees
• Grant, fellowship, and awards applicants and recipients
• Institutional contacts
• Program partners
• Other external vendors and/or service providers

SUPERVISORY RESPONSIBILITIES: Yes

QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

• Bachelor’s degree or equivalent relevant experience.
• 3 plus years of relevant experience in program administration or management, non-profit organizations or higher education.
• Demonstrated strong writing and communication skills.
• Ability to learn and use software, web tools, and systems for program administration.
• Relevant experience in program administration or management, nonprofit organizations, the scientific community, or higher education.
• Strong organizational skills, with the ability to manage competing priorities, deadlines, and detailed requirements.
• Demonstrated ability to guide, mentor, or coordinate the work of others. Prior supervisory experience is preferred but not required; candidates without it must be willing to complete management training and participate in ongoing supervisory development.

ATTRIBUTES AND COMPETENCIES: The following attributes and competencies are indicators of the skills and/or behaviors necessary to successfully perform the essential functions of the position.

• Demonstrates understanding of organization’s mission, structure, culture, and constituencies.
• Demonstrates knowledge of own department’s work activities and mission; understands how own job impacts work of department.
• Responds positively to changes in the organization and the workplace.
• Demonstrate flexibility in responding to work demands.
• Demonstrates and communicates respect for the opinions and beliefs of other people at all levels and fosters a climate of mutual respect.
• Plans and organizes work effectively.
• Accepts accountability for job performance and results.
• Works effectively with others in a variety of settings
• Uses communication tools effectively (e.g., presentation, verbal, writing, relationship building, negotiating, listening) to meet needs of audience and/or situation.
• Maintains professional composure in challenging situations.
• Exercises discretion in identifying, handling, and safeguarding confidential information.
• Addresses issues constructively, building cooperative relationships within and across departments.
• Receptive to feedback and willing to try different approaches in order to achieve the best results.

PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Performing primarily sedentary work with limited physical exertion and lifting up to 10 lbs.
• Duties performed cause light fatigue of eyes, fingers, or other faculties due to long periods of standing, sitting, or repetitive motion.
• Dexterity of hands and fingers to operate a computer keyboard, mouse, and other devices
• Capable of reliable attendance in the office during scheduled work hours

WORK ENVIRONMENT/CONDITIONS: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Typical office environment, climate-controlled, minimal noise.
• Extended work hours may be required to meet project deadlines or resolve unexpected problems.
• Ability to travel and navigate convention center environment during AMS events.
• This position is required to be in-office.

EOE Statement

The American Mathematical Society is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, genetic information, disability, status as a protected veteran, or any other protected category under applicable federal, state, and local laws.

Other duties disclaimer: Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice. It is not intended as an employment contract.