Manager, Sponsored Programs

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Manager, Sponsored Programs

The University of Miami/UHealth department of Neurology has an exciting opportunity for a Full Time Manager, Sponsored Programs to work remotely. The Manager, Sponsored Programs (A) oversees administrative and financial aspects of the Sponsored Programs division. The incumbent operates with the objective of increasing sponsored funding levels and the output of funding proposals, as well as maximizing the use and efficacy of existing research funding dollars. Additionally, the Manager, Sponsored Programs (A) develops and implements policies and methods that are most effective to that end.

• Reviews all material budget variances with the appropriate senior staff and develops appropriate plans of corrective action.
• Prepares monthly variance reports for programs’ management and development.
• Assists in the preparation of grant reports for senior management.
• Maintains portfolios for private and government grants and funds.
• Develops and maintains grant allocation systems.
• Manages monthly overhead and allocation tables and reallocates grant funds based on period reports.
• Formulates comparative analyses of operating programs by analyzing costs in relation to services performed during previous fiscal years.
• Creates and oversees budget, making recommendations for budget modifications when appropriate.
• Approves all disbursement requests for accuracy in coding and availability of funds prior to commitment of funds.
• Establishes and continuously assesses the effectiveness of the internal controls within the unit and compliance with University policies and procedures. Ensures employees are trained on controls within the function and on University policy and procedures.

Department Specific Functions

The incumbent will work with the Research Support Team in the Department of Neurology, providing pre and post award support for federal, state, private, foundation, and industry funded studies.

The Manager, Research Support, works independently and is responsible for research related matters, including but not limited to, review of funding opportunities, submission application, grant budgeting, personnel effort allocation and monitoring, subaward process, service and consulting agreements, expenditure review, reporting, and grant closeout.

• Manage pre and post award grants, develop complex grant budgets, implement subawards, assist in the development and implementation of material and data use agreements.
• Maintain working knowledge of university financial systems and grant e-submission systems
• Maintain knowledge of sponsor/agency regulations, funding terms & conditions
• Assist in performing clinical study budget feasibility, liaising with service centers, internal and external invoice reconciliation, and monitor personnel allocation
• Manage and Coordinate effort allocations and certifications with PI and research staff.
• Track grant expenditures, payments, and industry sponsored clinical trials revenues and expenses
• Detect and help solve logistical, financial and grant related problems as they arise
• Work closely with PI, coordinator, department, and central offices in performing activities associated with grant setup and close-out (i.e., requesting award accounts, delivering revised budgets, overseeing the payment of subrecipient invoices, carryover and no-cost extension requests, financial reports, progress reports, etc.)
• Provide timely financial reporting to the PI(s) and UM Office of Research Administration (ORA)
• Works with leadership to communicate and assist with relevant research support for Neurology, Fiscal Year planning and reporting, research development, project costs analysis, develop reports, track award metrics.
• Manage multiple funding with PI and designees, schedule meetings, document planning and timelines, identify needs, provide guidance.

This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.

Core Qualifications

• Bachelor’s degree in relevant field
• Minimum 5 years of relevant experience

Knowledge, Skills and Attitudes:

• Knowledge of business and management principles.
• Ability to direct, manage, implement, and evaluate department operations.
• Ability to establish department goals, and objectives that support the strategic plan.
• Ability to effectively plan, delegate and/or supervise the work of others.
• Ability to lead, motivate, develop, and train others.
• Knowledge of university financial systems and grant e-submission systems

Any relevant education, certifications and/or work experience may be considered.

The University of Miami offers competitive salaries and a comprehensive benefits package including medical, dental, tuition remission and more.

UHealth-University of Miami Health System, South Florida's only university-based health system, provides leading-edge patient care powered by the ground breaking research and medical education at the Miller School of Medicine. As an academic medical center, we are proud to serve South Florida, Latin America and the Caribbean. Our physicians represent more than 100 specialties and sub-specialties, and have more than one million patient encounters each year. Our tradition of excellence has earned worldwide recognition for outstanding teaching, research and patient care. We're the challenge you've been looking for.

The University of Miami is an Equal Opportunity Employer. Applicants and employees are protected from discrimination based on certain categories protected by Federal law.

Job Status:

Full time

Employee Type:

Staff

About Us

The mission of the University of Miami is to transform lives through education, research, innovation, and service. A vibrant and diverse academic and healthcare community, the University of Miami and the University of Miami Health System ("UHealth") have rapidly progressed to become one of the nation’s top research universities and academic medical centers in the nation.

The University comprises 12 schools and colleges serving undergraduate and graduate students in more than 350 majors and programs. Visit welcome.miami.edu/about-um to learn more about our points of pride.

The University ranks No. 55 on U.S. News & World Report’s 2022 Best Colleges list and ranked No. 49 in the 2022 Wall Street Journal/Times Higher Education College Rankings.

Bascom Palmer Eye Institute is ranked the #1 eye hospital in the USA and offers some of the nation's premiere eye doctors to treat every eye condition for adults. Sylvester Comprehensive Cancer, part of the Miller School of Medicine, received the prestigious National Cancer Institute designation in 2019.

The University of Miami and UHealth have also ranked among the Forbes Best Employers and Best Employers for Women on several occasions, most recently in 2022.

Transforming Lives

With more than 17,000 faculty and staff, the University strives for excellence, and is driven by a powerful mission to transform and impact the lives of its students, patients, members of the community, and people across the globe.

The University of Miami is an Equal Opportunity Employer. Applicants and employees are protected from discrimination based on certain categories protected by Federal law.