Marketing and Events Coordinator

Vistex solutions help businesses take control of mission critical processes. With a multitude of programs covering pricing, trade, royalties and incentives, it can be complicated to see where all the money is flowing, let alone how much difference it makes to the topline and the bottom line. Vistex solutions are supported by AI capabilities that help turn complexity into insight and action. With Vistex, business stakeholders can see the numbers, see what really works, and see what to do next – so they can make sure every dollar spent or earned is really driving growth, and not just additional costs.

As the Marketing and Events Coordinator, you’ll support a variety of marketing and event activities, including coordinating internal, customer, and online events, as well as other Marketing department initiatives. You’ll collaborate with teams across the organization to execute event details, support lead generation efforts, and assist with day-to-day administrative responsibilities across the department. The Marketing and Events Coordinator reports to the Events Manager.

Responsibilities:

• Coordinate day-to-day Marketing activities and communications, assist with event-related details and materials, organize and manage department inventory, and provide support for departmental projects and initiatives.
• Help coordinate and support pre- and post-event activities for tradeshows, conferences, webinars, sponsorships, and internal company events.
• Support the promotion and collaboration of events to drive attendance and participation.
• Maintain records of marketing expenses, invoices, contracts, and correspondence.
• Assist with event logistics, booth materials, and promotional items in compliance with event timelines.
• Coordinate employee staff resources for events.
• Maintain event tracking spreadsheets and event calendars.
• Develop relationships with internal stakeholders, partners and vendors and research events for participation.
• Provide clear event briefs, timelines, staffing plans and key details to stakeholders.
• Support multiple events at different stages of planning without losing sight of deadlines or details.
• Assist with travel arrangements including hotel block reservations and attendance tracking.
• Procure and track promotional items and event inventory.
• Provide administrative support for marketing department as needed.

The compensation for this position is $45K - $53K annually. Base pay will vary depending on factors, including but not limited to, a candidate’s location, job-related knowledge, skills and work experience. The compensation package may also include incentive compensation opportunities in the form of discretionary annual bonus. Vistex provides highly competitive benefits including comprehensive healthcare plan, 401(k) and paid time off, including paid volunteerism days!

About us: Vistex solutions help businesses take control of mission critical processes. With a multitude of programs covering pricing, trade, royalties and incentives, it can be complicated to see where all the money is flowing, let alone how much difference it makes to the topline and the bottom line. Vistex solutions are supported by AI capabilities that help turn complexity into insight and action. With Vistex, business stakeholders can see the numbers, see what really works, and see what to do next – so they can make sure every dollar spent or earned is really driving growth, and not just additional costs.