Marketing Assistant/EA

Marketing Assistant / Executive Assistant

About Zabota:

Zabota is a top-ranked global recruitment firm, recognized as a Top HR Staffing Company by Clutch in 2025. We specialize in helping high-growth U.S. brands build elite, remote-first teams. Our mission is clear: Connect world-class talent from LATAM, Europe, and beyond with the most ambitious companies in the world.

About Our Client

Our client is a fast-growing, niche growth marketing business specializing in lead generation across multiple industries, including legal services, third-party logistics, and healthcare. The company also works with e-commerce brands on consulting projects. The team is currently small and rapidly evolving, creating an opportunity for a resourceful, self-starter to make a meaningful impact by supporting daily operations, marketing execution, and client reporting.

About the Role

Our client is looking for a sharp, resourceful, and highly motivated Marketing Assistant / Executive Assistant to support the founders across marketing operations, reporting, CRM management, and day-to-day business needs.

This is a hands-on, versatile role for someone who is hungry to learn, takes initiative, and can independently figure things out. The ideal candidate has some familiarity with Meta Ads Manager and understands the mechanics of uploading ads. Beyond that, attitude, intelligence, resourcefulness, and a willingness to learn are the most important qualities.

This role is ideal for someone who is comfortable working in a fast-paced environment, leveraging AI tools to work efficiently, and taking ownership of tasks with minimal supervision. As the company grows, there is an opportunity to take on more responsibility in media buying, project management, and marketing operations.

Responsibilities

• CRM Management: Manage internal CRM processes, update records and files, and learn to navigate the company's systems.

• Meta Ads Support: Assist with uploading and building ads in Meta Ads Manager. Training can be provided on more advanced tasks.

• Reporting: Prepare performance reports for e-commerce and lead generation clients.

• Marketing Operations: Support day-to-day marketing execution and help keep internal processes organized.

• Research and Project Support: Independently research topics, gather pricing information, contact vendors, and coordinate logistics for projects such as trade shows.

• Administrative and Operational Support: Take ownership of miscellaneous day-to-day tasks and help the founders manage competing priorities.

• Problem-Solving: Figure out how to complete unfamiliar tasks, research solutions, and execute without requiring constant direction.

• AI and Process Improvement: Use AI tools effectively to improve productivity while maintaining high standards of accuracy and quality.

• Future Growth: Potentially expand into more advanced media buying, project management, and broader marketing responsibilities as the company scales.

Qualifications

• Experience working in an EA, Operations, or Project Management role at a marketing agency, e-commerce brand, paid media team, or lead generation business.

• Hands-on familiarity with Meta Ads Manager, particularly uploading ads and navigating the platform.

• Experience with GoHighLevel or HubSpot.

• Strong problem-solving skills and the ability to learn new tools and systems quickly.

• Previous experience supporting day-to-day business operations, conducting research, coordinating projects, or handling administrative tasks for founders or teams.

• Comfortable using AI tools to improve workflows and productivity, while checking work for accuracy and quality.

• Flexible and adaptable, with the ability to handle a variety of tasks beyond a narrowly defined job description.

• Strong communication and organizational skills.

• Spanish language proficiency is a plus, particularly given the company's work with Spanish-speaking audiences and clients.

Offer Details

• Working Hours: PST full time

• Contract Type: Independent contractor

• Salary: 2.500 - 3,000 per month, depending on experience and skill set.

• Location: Remote

Hiring Steps

1. Initial Zabota Screening

2. Client Interview

3. Practical Task or Second Stage Interview

4. Offer