Location: New York, NY 10001 (Hybrid)
Duration: 24 Months, with Possible Extension
Pay Rate: $34.82/hr on W2
Job ID: 177909

Job Summary

We are seeking an organized and detail-oriented Coordinator, Education, Artistry & Events to provide administrative and operational support to the Education, Artistry, Marketing, and Events teams. This role will assist with education programs, product and purchase order management, complimentary product distribution, and the coordination of in-store activations, seminars, and events.

The ideal candidate has experience in beauty, cosmetics, luxury retail, or marketing coordination and is passionate about the beauty industry. The successful candidate will be highly organized, proactive, and capable of managing multiple projects and deadlines in a fast-paced environment.

Key Responsibilities

Provide day-to-day administrative and operational support to the Education and Events teams.
Create, process, and track purchase orders (POs) while following established approval procedures.
Coordinate product requests and orders for education programs, training sessions, and events.
Manage the complimentary product (gratis) program, including requests, tracking, and distribution.
Assist with planning and coordinating in-store activations, seminars, educational sessions, and brand events.
Coordinate event logistics, including schedules, materials, shipping, vendor communications, and on-site requirements.
Prepare and organize presentations, one-pagers, educational materials, and other marketing documents.
Maintain accurate records, project trackers, calendars, and status reports.
Monitor deadlines, follow up on outstanding requests, and ensure tasks are completed on schedule.
Collaborate with internal teams, retail partners, and external vendors to support successful program execution.
Assist with additional administrative and project coordination tasks as needed.

Qualifications

Bachelor's degree in Marketing, Business Administration, or a related field preferred.
2–3 years of experience in trade marketing, visual merchandising, event coordination, retail operations, or a related field.
Experience in the beauty, cosmetics, skincare, fragrance, or luxury retail industry is highly desirable.
Strong organizational and project coordination skills, with the ability to manage multiple priorities.
Proficiency in Microsoft Office, particularly Excel, PowerPoint, and Word.
Knowledge of retail operations, brand education, and visual merchandising principles.
Strong written and verbal communication skills.
Ability to collaborate effectively with cross-functional teams and external vendors.
Strong attention to detail, follow-through, and problem-solving skills.
Ability to work independently in a fast-paced, deadline-driven environment.
Genuine interest in beauty products, cosmetics, and the retail experience.

Preferred Candidate Profile

Candidates with experience at beauty retailers, cosmetics brands, or luxury retail organizations are encouraged to apply. Experience supporting retail education programs, beauty training, product distribution, purchase orders, marketing initiatives, or brand events will be especially valuable.

About Us:

Founded in 2009, IntelliPro is a global leader in talent acquisition and HR solutions. Our commitment to delivering unparalleled service to clients, fostering employee growth, and building enduring partnerships sets us apart. We continue leading global talent solutions with a dynamic presence in over 160 countries, including the USA, China, Canada, Singapore, Japan, Philippines, UK, India, Netherlands, and the EU.

IntelliPro, a global leader connecting individuals with rewarding employment opportunities, is dedicated to understanding your career aspirations. As an Equal Opportunity Employer, IntelliPro values diversity and does not discriminate based on race, color, religion, sex, sexual orientation, gender identity, national origin, age, genetic information, disability, or any other legally protected group status. Moreover, our Inclusivity Commitment emphasizes embracing candidates of all abilities and ensures that our hiring and interview processes accommodate the needs of all applicants. Learn more about our commitment to diversity and inclusivity at https://intelliprogroup.com/.

Compensation: The pay offered to a successful candidate will be determined by various factors, including education, work experience, location, job responsibilities, certifications, and more. Additionally, IntelliPro provides a comprehensive benefits package, all subject to eligibility.

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