Marketing Coordinator

At the Davis Phinney Foundation, we help people with Parkinson’s live well today. Since 2004, the Foundation has brought to life some of the most important programs and research for those affected by Parkinson’s. Our community includes people living with Parkinson’s, Parkinson’s care partners, families, and friends in addition to physicians and allied health professionals.

POSITION OVERVIEW & PURPOSE

The Marketing Coordinator supports the execution and coordination of marketing initiatives across the department. This role helps turn approved marketing plans into action, ensuring campaigns, communications, content, and marketing materials are built, published, produced, and delivered accurately and on time.

The Marketing Coordinator works across email, social media, website and landing pages, digital campaigns, print, and day-to-day marketing execution. They also help coordinate marketing workflows, manage recurring publishing and production processes, and keep projects moving from planning through launch.

This is a hands-on role for someone who is highly organized, detail-oriented, comfortable working across digital marketing tools, and able to manage many moving pieces at once. The ideal candidate takes ownership of execution, catches details others may miss, and helps make sure marketing work gets done.

ESSENTIAL DUTIES & RESPONSIBILITIES

Key Duties

Campaign Execution & Digital Publishing

• Build, format, QA, schedule, and deploy marketing emails.
• Build and update landing pages, website content, and routine donation and registration forms using established templates and processes.
• Publish approved web, social, and digital campaign content.
• Create and manage short URLs, QR codes, campaign links, and other supporting digital elements.
• Ensure campaign assets, forms, links, and content are implemented accurately and on schedule.

Social Media & Communications Management

• Coordinate the recurring social media content process, including setting up planning documents or workflows, gathering inputs, managing creative handoffs, tracking approvals, and preparing final content for publication.
• Schedule and publish approved social media content across channels.
• Monitor social media comments, messages, and engagement and respond to routine inquiries using established guidance.
• Monitor shared marketing and communications inboxes, respond to routine inquiries, and route questions or sensitive issues to the appropriate team member.

Creative & Marketing Asset Support

• Update and adapt approved marketing templates and creative assets for email, social media, web, and print using tools such as Canva or Adobe.
• Create simple marketing materials using established templates and brand standards.
• Organize and maintain current marketing assets, templates, and files across shared systems.

Project & Workflow Coordination

• Translate approved campaign and marketing plans into actionable project plans in Monday.com, including agreed-upon tasks, owners, deadlines, and key milestones.
• Set up publishing and production schedules based on approved plans.
• Coordinate execution handoffs among marketing team members, designers, vendors, and other contributors.
• Coordinate recurring marketing workflows, including social content development, creative production, and other established processes.
• Identify missing assets, approvals, or information that may affect execution and flag them to the appropriate marketing manager.

Quality Assurance

• Perform final QA before emails, landing pages, forms, website updates, social content, and other marketing materials go live.
• Verify links, formatting, personalization, mobile responsiveness, dates, details, and calls to action.
• Identify and resolve or flag broken links, outdated content, missing assets, and inconsistencies.
• Help maintain brand consistency and implementation accuracy across marketing channels.

Print, Collateral & Vendor Coordination

• Coordinate routine print and collateral requests, including reorders of rack cards, business cards, brochures, signage, and other approved marketing materials.
• Manage vendor communication, file delivery, production timelines, shipping, and related logistics.
• Maintain current print-ready files and coordinate swag or promotional item orders as needed.

KNOWLEDGE, SKILLS & ABILITIES

• Excellent written and verbal communication skills, with the ability to convey complex information clearly and effectively to diverse audiences.
• Ability to think strategically, take ownership of initiatives, and follow through on execution.
• Strong organizational skills, attention to detail, and a reliable approach to managing competing priorities and deadlines.
• Sound judgment and ability to make independent decisions, seek input when appropriate, and navigate competing perspectives.
• Ability to build effective working relationships across departments, collaborate constructively, and incorporate stakeholder feedback.
• Creative and curious mindset, with the ability to identify opportunities, ask thoughtful questions, and recommend new approaches.
• Proactive, adaptable, and resourceful approach to work, with the ability to take initiative and navigate ambiguity.

QUALIFICATIONS & EXPERIENCE

• Bachelor’s degree in marketing, communications, or a related field, or equivalent relevant experience.
• 2+ years of experience in marketing coordination, communications, digital marketing, project coordination, or a related role.
• Strong organizational and project coordination skills with exceptional attention to detail.
• Experience working with email marketing platforms, social media publishing tools, website content management systems, and project management tools.
• Strong proofreading and quality assurance skills.
• Working knowledge of digital marketing channels, including email, social media, websites, and landing pages.
• Ability to manage multiple projects, deadlines, and priorities simultaneously.
• Ability to follow established strategy, processes, brand standards, and approval workflows while independently managing execution.
• Strong communication and collaboration skills, including the ability to coordinate work across multiple people and follow up appropriately.
• Sound judgment about when to handle routine issues independently and when to escalate questions or concerns.
• Proactive, dependable, adaptable, and comfortable working in a fast-paced, mission-driven environment.
• Must be able to provide proof of eligibility to work in the U.S.

Preferred Qualifications

• Experience working in a nonprofit or mission-driven organization.
• Familiarity with email platforms such as Constant Contact.
• Experience with project management platforms such as Monday.com.
• Basic HTML email formatting experience.
• Familiarity with website editing and content management workflows, including WordPress.
• Experience with design tools such as Canva and/or Adobe Creative Suite.
• Experience building or updating landing pages and digital forms.
• Experience supporting cross-channel marketing campaigns.
• Experience managing social media publishing and community response workflows.
• Experience coordinating vendors, print materials, collateral, or promotional items.

TRAVEL

There is no travel for this position.

PHYSICAL DEMANDS AND WORKING ENVIRONMENT

This position is primarily sedentary and performed in an indoor office or remote work environment, requiring extended periods of sitting, computer use, and standard office equipment operation. Physical demands include occasional standing, walking, reaching, bending, and lifting up to 10 pounds. The work environment is generally climate-controlled with minimal hazards, primarily those associated with typical office settings, such as ergonomic strain, eye fatigue, and occasional slips or trips. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions of the position.

BENEFITS

• Health Insurance
• Dental Insurance
• Long Term Disability Insurance
• Retirement plan with Employer Contribution
• Paid Vacation
• Holiday and Sick Time
• Voluntary Vision, Short Term Disability, Accident, and other optional coverage available

Both hybrid and remote candidates will be considered for this role.

STATEMENT

The qualification requirements, physical demands, and work environment characteristics described in this job description are representative of those that must be met by an employee to perform the essential duties and responsibilities of this job successfully.

This job description in no way states or implies that the essential duties described are the only responsibilities involved in the position. The employee is required to follow any other instruction and to perform any other duties by any person authorized to give instructions or assignments.

This job description in no way states or implies a contract of employment. Davis Phinney Foundation reserves the right to modify this job description at their discretion at any time and will notify the employee of the change.

Reasonable accommodation may be made to enable individuals with disabilities to perform the essential duties and responsibilities.

We are an equal opportunity employer.  At Davis Phinney Foundation, we are committed to creating a diverse environment and are proud to promote inclusiveness in everything we do.  We provide equal employment opportunities to all employees and applicants for employment and prohibit discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.  Davis Phinney Foundation is also committed to compliance with the Americans with Disabilities Act (ADA).  While performing the duties of this position, the employee is regularly required to talk, hear, and see.  We will ensure that persons with disabilities are provided reasonable accommodations.