Marketing Coordinator / Executive Assistant

City: Century City, CA (Los Angeles)

Onsite / Hybrid / Remote: Hybrid, 3 days per week in the Los Angeles office

Duration: 7 months to start with

Rate Range: Up to 43.27/hour in W2 (Depends On Experience)

Work Authorization: U.S. citizens, Green Card holders, and candidates with valid EADs. No H-1B, OPT, CPT, visa sponsorship, or visa-related

Must Have:

- Hands-on executive administrative support or comparable corporate coordination experience.

- Calendar management, scheduling, and meeting coordination.

- Experience coordinating executive travel and expense reports.

- Proficiency with Microsoft Outlook and Slack.

- Ability to work onsite Tuesday, Wednesday, and Thursday in Los Angeles.

Responsibilities:

- Manage the CMO's calendar, meetings, travel arrangements, and expense reports.

- Coordinate meetings with senior executives, executive assistants, and external partners.

- Support marketing teams with scheduling, vendor coordination, and administrative activities.

- Assist with marketing campaigns, creative projects, and agency coordination when needed.

- Organize leadership meetings, all-hands meetings, and team events.

- Manage office supplies, catering, conference rooms, and facility requests.

- Coordinate IT requests, software licenses, and onboarding activities.

- Support executive presentations, communications, and meeting documentation.

- Assist other executives and teams with administrative requests as needed.

- Maintain confidentiality when handling sensitive executive and business information.

Qualifications:

- Prior experience in executive administration, office coordination, marketing coordination, or similar corporate roles.

- Strong calendar management and organizational skills.

- Experience coordinating across multiple departments and external partners.

- Ability to manage changing priorities and handle unexpected requests.

- Comfortable working in a fast-paced environment with a lean team.

- Flexibility to occasionally support evening or weekend events.

- 1–4 years of relevant experience, the hiring manager's preferred range.

- Experience supporting a CMO, CEO, or other C-level executive.

- Experience in marketing, media, streaming, technology, or creative agencies.

- Exposure to marketing campaigns, creative briefs, or agency coordination.

- Experience with Google Docs, Google Drive, and Box.

- Experience supporting large organizations or startup-style teams.

- Experience coordinating large-scale meetings and corporate events.