Meeting & Events Coordinator

Applicants must be authorized to work lawfully in the United States for NCCPA as NCCPA will not sponsor or take over sponsorship of employment visas.

As the Meeting & Events Coordinator, you’ll play an important role in creating well-organized and engaging meetings and events across NCCPA. You’ll coordinate travel, meeting logistics, vendor relationships, communications, and event details while supporting Board and committee meetings, conferences, summits, and other strategic events. From planning through execution, you’ll help ensure each event runs smoothly and provides a positive experience for participants and stakeholders.

Reports To: Senior Manager of Governance & Executive Services

Who We Are

National Commission on Certification of Physician Assistants (NCCPA) is the only certifying organization for physician assistants in the United States. Established as a not-for-profit organization in 1974, we are dedicated to assuring the public that board certified PAs meet established standards of clinical knowledge and cognitive skills upon entry into practice and throughout their careers. All U.S. states, the District of Columbia and the U.S. territories rely on NCCPA certification as one of the criteria for licensure or regulation of PAs.

Location: NCCPA is a hybrid work environment with our headquarters located in Johns Creek, Georgia. NCCPA has determined that the telecommuting status of this position is hybrid, which means employees in hybrid positions are allowed to split their work hours between working remotely and working onsite at the NCCPA headquarters.

The duties of this position require the candidate to report onsite to the Johns Creek headquarters, at minimum, on a weekly basis and live within commutable distance. NCCPA has defined commutable distance as within the State of Georgia and within 85 miles of ground transportation, one-way between an employee’s primary residence and the NCCPA headquarters in Johns Creek, Georgia.

Why Work at NCCPA

We get to do meaningful work every day, and we enjoy working and having fun together! We’re proud to be recognized by the Atlanta Journal-Constitution as a Top Workplace in the metro Atlanta region.

How Will You Make a Difference? You will…

• Help plan and coordinate in-person and virtual meetings and events, keeping schedules, logistics, timelines, and details organized from start to finish.

• Coordinate participant travel, including flights, hotel accommodations, ground transportation, itineraries, and travel communications.

• Support a variety of meetings and events, including Board and committee meetings, conferences, summits, and other organizational events.

• Schedule and coordinate virtual committee meetings, including invitations and meeting communications.

• Work with hotels, venues, vendors, and other event service providers to coordinate meeting and event needs.

• Assist with event-related expenses, including invoices, expense tracking, and budget monitoring.

• Support safety and security planning for in-person meetings and events.

• Provide administrative and logistical support for meeting, event, and travel activities.

Hard Skills You Will Have

• Associate degree or an equivalent combination of relevant education and experience. Relevant experience in lieu of education will be considered.

• Experience organizing and coordinating in-person meetings, events, or similar activities, including schedules, logistics, and event details.

• Proficiency with Microsoft Office/Microsoft 365, including Word, Excel, Outlook, and SharePoint.

• Experience managing schedules, timelines, and multiple priorities or deadlines.

• Ability and willingness to occasionally work extended hours and travel as needed to support meetings and events.

Soft Skills You Will Bring

• Excellent written and verbal communication skills with a strong customer-service mindset.

• Strong attention to detail and follow-through.

• The ability to stay organized and adapt when priorities or event needs change.

• A collaborative approach when working with staff, Board and committee members, vendors, and other stakeholders.

• Professionalism and sound judgment when communicating and coordinating with others.

• A dependable, proactive approach to keeping details, responsibilities, and deadlines on track.

Extra Skills You Can Bring Along

• Experience using project management tools such as Wrike or similar platforms.

• Experience using travel planning or travel management tools such as Perk, AMEX GBT, or similar platforms.

• Experience coordinating participant travel, including flights, hotels, and ground transportation.

• Experience working with hotels, venues, vendors, Destination Management Companies, Convention and Visitors Bureaus, or other event service providers.

• Experience supporting event budgets, invoices, expense tracking, or reconciliation.

• Experience supporting Board or committee meetings, conferences, summits, nonprofit or association events, or similar gatherings.

We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender, gender identity or expression, or veteran status. We are proud to be an equal opportunity workplace.

NCCPA is committed to the full inclusion of all qualified individuals. In keeping with our commitment, NCCPA will take steps to assure that individuals with disabilities are provided reasonable accommodations. If a reasonable accommodation is required to fully participate in the job application or interview process, to perform the essential functions of the position, and/or to receive all other benefits and privileges of employment, please contact Human Resources at 678-417-8110.