Office Admin & Production Support

Dejavu is a globally recognized production company headquartered in Dubai, with offices across the UAE, Lebanon, KSA and India. For over 17 years, we’ve created work across TV commercials, documentaries, corporate films, branded content and music videos, earning recognition at Cannes, NY Festivals, LIA, ADC and other leading industry awards. With our own in-house post-production team, we’re involved in every stage of a project — from pre-production through to final delivery. We bring together great talent, craftsmanship, technology and creativity to make work that stands out. This position is subject to applicable Saudization requirements under Saudi labour regulations.

About the Role

The Role We’re looking for a highly organised, proactive Office Admin & Production Support professional to help keep our Riyadh office running smoothly while supporting our production team across projects. This is a hands-on role that combines office administration with production coordination, logistics, transport and on-set support. You’ll be working in a fast-moving creative environment where priorities can shift quickly, so we’re looking for someone who takes ownership, stays calm under pressure and is comfortable moving between office responsibilities and production requirements.

Responsibilities

Office Management & Administration

• Manage day-to-day office operations, including office supplies, equipment, maintenance and vendor relationships
• Coordinate office utilities, internet and telecom services, service contracts and related administrative requirements
• Track office rent payments and maintain records of recurring office expenses
• Maintain organised filing systems, contracts, licences and company records
• Handle correspondence, calendars, meeting schedules and visitor coordination
• Support general administrative requirements for the Riyadh office

Finance & Expense Support

• Track office and production-related expenses and manage petty cash
• Collect invoices, receipts and supporting documentation
• Prepare and submit monthly expense reports to Finance
• Support supplier invoicing and payment follow-ups
• Ensure expenses are handled in line with company policy, including obtaining pre-approval for personal expenses incurred on behalf of the company

Production Support

• Support producers across pre-production, shoot days and wrap
• Coordinate production logistics, transport and crew movements
• Arrange airport pick-ups and drop-offs for crew, talent and clients
• Drive company or approved vehicles for production and office requirements, including airport transfers, equipment runs and errands
• Support production transport requirements that may fall outside standard working hours depending on flight and shoot schedules
• Provide on-set support when required, including runner duties, managing supplies and assisting the production team
• Maintain production records, contact lists and supplier databases
• Coordinate with vendors and service providers as required for production needs

Working Conditions

• Production schedules may require work outside standard hours, including early mornings, late nights and weekends
• Additional working hours will be managed and compensated in accordance with applicable Saudi labour regulations and company policy
• Hybrid working may be offered at management's discretion, depending on business and production requirements

Why Join Dejavu?

• You’ll be part of a creative production environment working across a diverse range of projects, clients and formats.
• The role offers exposure to both the operational and production sides of a busy production company, with plenty of opportunity to take ownership and make an impact.

Qualifications

• 2+ years of experience in office administration, office management, production coordination or a similar role
• Experience within media, advertising, film or production environments is a strong plus
• Valid Saudi driving licence and confidence driving in Riyadh and between cities when required

Required Skills

• Strong organisational and multitasking skills, with excellent attention to detail
• Strong written and verbal communication skills in English
• Good working knowledge of Microsoft Office and/or Google Workspace
• Familiarity with production schedules, breakdowns and basic production workflows is an advantage
• Practical, solutions-focused approach with the ability to work independently
• Comfortable working in a fast-paced, deadline-driven creative environment
• Flexible and willing to support production requirements outside standard working hours when needed

Preferred Skills

• Experience within media, advertising, film or production environments
• Familiarity with production schedules, breakdowns and basic production workflows

Equal Opportunity Statement

Dejavu is committed to complying with applicable Saudization requirements under Saudi labour regulations and to providing a work environment that respects all applicable labour laws and regulations.