Office Assistant
Build What Matters. Grow With People Who Care About Excellence.
We are seeking a proactive and highly organized Office Assistant to support our management team with customer engagement, internal coordination, and operational processes across EMEA, Middle East and optional North America. This is a hybrid position with optional remote office, office presence and occasional travel for meetings and events.
During the onboarding time more travel might be required to work hand in hand with the management team.
Office Assistant
Build What Matters. Grow With People Who Care About Excellence.
We are seeking a proactive and highly organized Office Assistant to support our management team with customer engagement, internal coordination, and operational processes across EMEA, Middle East and optional North America. This is a hybrid position with optional remote office, office presence and occasional travel for meetings and events.
During the onboarding time more travel might be required to work hand in hand with the management team.
Why comdivision
At comdivision, we believe that great work happens where people thrive. That’s why we offer flexible work arrangements across multiple office locations and home office setups, empowering our team to choose the environment that suits them best. Whether you're deepening your expertise in the VMware ecosystem or exploring new technologies, we provide continuous learning opportunities and hands-on experience with cutting-edge solutions. Our collaborative culture is reinforced through regular team events, fostering strong connections and shared success across all roles.
Working at comdivision means being part of a brand that values innovation, personal development, and a healthy work-life balance. If you're looking for a place where your skills can grow and your contributions truly matter, comdivision is the place to be.
Key Responsibilities
- Coordinate appointments and scheduling
- Manage incoming requests and assign unallocated tasks
- Communicate with customers via CRM, EMail, Chat, Messages, Phone
- Maintain and update customer contact records
- Support quote and deal registration processes
- Administer & assign software license information
- Organize customer meetings and events, including:
- Venue, travel, and dinner arrangements
- Communication with internal teams and participants
- Marketing coordination
- On-site support during events
Required Skills & Experience
- Experience in day to day office administration, ideally in a hybrid or remote-first environment.
- Strong knowledge of Microsoft Office 365 expected
- Familiarity with Confluence, Asana, HubSpot, and Business Central.
- Excellent communication skills in English, optional: German and / or Arabic
- Strong problem-solving skills and customer service mindset.
- Valid work permit for Germany (if applying in Germany), work permit for USA (if applying in USA), UAE work permit/visa can be provided.
- and must be able to travel to Germany and USA.
Compensation
- Fixed annual salary: €36,000 – €54,000 (depending on experience and qualifications and GEO)
- Performance bonus: Up to 10% of annual salary, based on service quality, responsiveness, and internal satisfaction metrics
Basic Requirements
- Location(s): Germany (Muenster), USA (Dallas, TX) or UAE (Dubai)
- Type: Permanent / Full-Time
- Language: Fluent English, optional German and/or arabic
- Eligibility: Must have valid work permit in either Germany or USA, for UAE work visa can be provided.
Related management team
See the experts
Sascha Schwunk
CRO, Partner, Lead Architect
Sascha Schwunk is CRO, Lead Architect, and Partner at comdivision with more than 20 years of experience in enterprise IT and cloud architecture. He supports organizations worldwide in modernizing IT environments and building scalable platforms.
His work focuses on VMware‑based solutions, including VMware Cloud Foundation as well as vSAN and NSX. He works with both enterprises and service providers to implement hybrid cloud models and container‑based platforms.
As a Broadcom Knight for VMware Cloud Foundation, Sascha combines deep technical expertise with a strong understanding of operational requirements. He helps organizations align architecture, licensing, and migration strategies for efficiency and scalability.
In addition to project work, he contributes through workshops and strategic formats, helping organizations evaluate cloud operating models and drive successful transformation initiatives.
Fabian Lenz
President, Partner, Lead Architect
Fabian Lenz is an architect and part of the leadership team at comdivision. With a strong background in virtualization and datacenter technologies, he combines hands-on expertise with a solid academic foundation in international information systems.
His primary focus is on VMware technologies, where he has developed deep technical expertise supported by various certifications. In addition, he brings experience in IT service and infrastructure management, automation, software development, and project execution.
As a VMware Cloud Foundation Broadcom Knight, Fabian represents technical excellence and a clear perspective on modern cloud architecture. He helps organizations structure, simplify, and evolve complex IT environments.
Alongside his technical work, Fabian contributes to strategic decision-making within comdivision and supports projects from initial design through to implementation. He also shares his expertise through presentations and workshops to make complex topics accessible and actionable.
Yves Sandfort
CEO, Partner & Founder comdivision Group
Yves Sandfort is CEO and Partner at the comdivision group with more than 30 years of experience in cloud architecture and IT transformation. As VMware VCDX (#203) and a Broadcom Knight, he is recognized as an expert within the global VMware ecosystem.
His focus is on designing and implementing private, public, and hybrid cloud strategies as well as enterprise architectures. He supports organizations in aligning technology decisions with business objectives and risk management.
In addition to his consulting work, Yves is active as a keynote speaker and industry analyst, sharing insights at international events. As a former VMware Certified Instructor, he combines deep technical expertise with the ability to make complex topics accessible.
Christina Sandfort
COO & Head of operations
Christina Sandfort is COO and Head of Operations for EMEA and the Americas at comdivision. She ensures that strategy is translated into effective execution by aligning teams, processes, and structures.
Her approach focuses on clarity, transparency, and well-defined frameworks that support scalability and consistency across regions. She creates structures that empower teams while maintaining reliability.
She is known for bringing clarity to complex operational environments and enabling organizations to grow in a structured and sustainable way.
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Bitte auswählenIT Administrator – comdivision - GermanyOffice Assistant - GermantOffice Assistant - UAEOffice Assistant - USA, TXSenior Architect – VMware Cloud Foundation (VCF) - GermanySenior Architect – VMware Cloud Foundation (VCF) - USASenior Consultant – VMware Cloud Foundation (VCF) - GermanySenior Consultant – VMware Cloud Foundation (VCF) - USAInside Sales / Sales Assistant - GermanyInside Sales / Sales Assistant - UAE
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Comdivision Consulting GmbH Verpflichtet Sich, Ihre Privatsphäre Zu Schützen Und Zu Respektieren. Wir Nutzen Ihre Personenbezogenen Daten Nur Zur Verwaltung Ihres Kontos Und Zur Bereitstellung Der Von Ihnen Angeforderten Produkte Und Dienstleistungen. Von Zeit Zu Zeit Möchten Wir Sie Über Unsere Produkte Und Dienstleistungen Sowie Andere Inhalte, Die Für Sie Von Interesse Sein Könnten, Informieren. Wenn Sie Damit Einverstanden Sind, Dass Wir Sie Zu Diesem Zweck Kontaktieren, Geben Sie Bitte Unten An, Wie Sie Von Uns Kontaktiert Werden Möchten
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