Office & Finance Administrator (Part-time)

Handle payroll checks, bookkeeping, contracts, and office admin for a young AI security company in Tübingen.

Location: Tübingen / Hybrid (mostly in the office)
Employment: Part-time, 50% (about 20 hours per week), starting as soon as possible

The role

You will keep our finances and administration in order: payroll, bookkeeping, invoices, contracts, and the office. Much of this work comes back every month, so we need someone who runs it reliably and spots problems early. You will work mostly from our Tübingen office and be the day-to-day contact for our tax advisor and other outside partners.

What you’ll work on

• Check monthly payroll and keep employee records up to date

• Keep the bookkeeping complete for our tax advisor, including receipts, customer invoices, and supplier payments

• Prepare employment contracts and onboarding for new team members

• Look after the office and order equipment, supplies, and merchandise

• Organize travel, team events, and interview scheduling

What we’re looking for

• Several years of experience in office administration, bookkeeping, or HR administration at a company, law firm, tax office, or similar

• Hands-on experience with German payroll, employment paperwork, and preparing bookkeeping for a tax advisor

• Care with numbers and documents. If a payslip or invoice looks wrong, you notice and follow up.

• You organize your own work and know when to check with us

• Fluent German and good English. The team works in English; payroll, contracts, and authorities are in German.

• You live in or near Tübingen

Useful experience

• Accounting software used by German tax advisors, and online business banking

• Work at a startup or another small company

• Interest in AI or technology

What we offer

• Competitive pay

• Flexible hours you can arrange around other commitments

• Room to take on more hours or responsibility as the company grows

Work with us

Submit your CV and a short note using the application form. The form also asks two short questions about your experience.