Office Manager

Full-time office assistant for solo attorney law office

Job Title: Full-Time Office Assistant – Criminal Defense Law Office

Location: Des Moines, Iowa (half-time on-site, half-time work from home)

About the Firm:

I run a solo criminal defense practice based out of Des Moines, Iowa. I am seeking a reliable and detail-oriented full-time Office Assistant to help manage the firm’s daily operations. You will work on-site 2 1⁄2 days each week and remotely the other 2 1⁄2 days, with some flexibility as needed.

Position Overview:

As my Office Assistant, you will assist me with administrative, clerical, and client service

tasks. This position requires strong organizational skills, comfort communicating with

clients (some of whom can be quite difficult and/or demanding), and the ability to handle sensitive information with confidentiality.

Key Responsibilities:

• Answer and route phone calls; schedule and confirm client appointments

• Maintain and organize client files, both physical and digital

• Draft basic correspondence, memos, and intake documents

• Manage office calendar

• Track billing deadlines, and assist with billing submissions

• File basic court documents

• Handle mail, deliveries, and supply inventory

• Assist with billing, data entry, and light bookkeeping tasks

• Perform general administrative support as needed

Qualifications:

• Prior experience in an office, administrative, or legal support role preferred

• Excellent verbal and written communication skills

• Strong attention to detail and organization

• Ability to multitask and manage competing priorities

• Proficiency with Microsoft Office (Word, Excel) and Google Workspace

• Familiarity with legal terminology or criminal defense practice helpful but not

required

• High school diploma required; associate’s or bachelor’s degree preferred

Work Schedule and Compensation:

• Full-time position (Monday–Friday, 8:00 AM–4:30 PM)

• Competitive hourly wage or salary based on experience

• Paid time off and potential for professional development within the firm