Office Manager

BE THE HEART OF OUR FRIENDLY, MODERN NOTTINGHAM OFFICE!

Are you a highly organised, proactive professional We're looking for an experienced Office Manager to play a pivotal role in ensuring the smooth running of our office and supporting our people.

This is a varied and rewarding position where no two days are the same. You'll be the go-to person for office operations including, facilities management, purchasing, health and safety, logistics, office security and everday workplace coordination.

If you enjoy taking ownership and building strong relationships, we'd love to hear from you.

We´ll get to the point; we'll tell you what's not on the web. If you want to know more about us go to GMV website

WHAT YOU'LL BE DOING:

As Office Manager, you will be responsible for creating an efficient, professional, and welcoming workplace environment. Your responsibilities will include:

Office & Administration Management:

• Managing day-to-day office operations and administrative procedures.
• Acting as the first point of contact for visitors and reception activities.
• Coordinating meetings, room bookings, and office events.
• Supporting the HR team with employee onboarding and ensuring a positive new starter experience.
• Maintaining office records, documentation, and administrative systems.

Facilities & Workplace Management:

• Managing office premises, facilities maintenance, and repair activities.
• Building strong relationships with landlords, building management teams, contractors, and service providers.
• Ensuring compliance with facilities-related requirements and maintaining supporting documentation.
• Monitoring security systems, access control, alarms, and CCTV arrangements.

Purchasing & Logistics:

• An essential part of this role will be creating and managing purchase orders for technical equipment, office supplies, and facilities-related services.
• Reviewing invoices and supporting cost control activities.
• Coordinating logistics activities, including shipping and customs-related matters.

Health, Safety & Environmental Coordination

• Supporting office health and safety activities and workplace compliance.
• Assisting with audits, inspections, and compliance documentation.Promoting a safe, secure, and well-maintained working environment.

WHAT DO WE NEED IN OUR TEAM?

• Previous experience in an Office Manager, Facilities Coordinator, or similar role.
• Strong office administration and organisational skills.
• Knowledge of security systems, access cards, alarms, and CCTV.
• Proficiency with Microsoft Office 365 ( word, excel)
• Experience in coordinating facilities and office services
• Purchasing administration experience.
• Excellent communication and interpersonal skills.
• Ability to work independently while maintaining a collaborative approach
  
• This role is an office based role and you will be required to attend the office Monday to Friday.
• Security Requirements -The successful candidate must hold security clearance or be eligible to obtain security clearance. Eligibility requirements will be discussed during the recruitment process.

WHAT DO WE OFFER?

🚀 Personalized career plan development, training and language learning support.

💰 Competitive compensation with ongoing reviews, flexible compensation and discount on brands.

💪Wellbeing program: Health, dental and life insurance; free fruit and coffee, physical, mental and much more!

⚠️ In our recruitment processes you will always have telephone and personal contact, face-to-face or online, with our talent acquisition team. In addition, bank transfers and bank cards will never be requested. If you are contacted through any other process, please write to our team at privacy@gmv.com

❤️We promote equal opportunities in recruitment, and we are committed to inclusion and diversity.

WHAT ARE YOU WAITING FOR? JOIN US