Office Manager

Vacancy Title: Office Manager

Location: Piraeus, Greater Athens, Greece

Working Model: Hybrid – minimum 3 days per week in the office

Employment Type: Full-Time, Permanent

Languages: Greek and English

Salary Range: Up to €40,000 gross per annum, depending on experience

The Role

Are you an organised, people-focused professional who enjoys combining office management with HR and business operations?

At Survitec, we are looking for a proactive Office Manager to join our team in Piraeus, Athens.

This is a varied, hands-on role combining the day-to-day management of our Greek office with local HR advisory support, administrative coordination and business operations.

You will act as a key point of contact for employees, managers and external partners, ensuring our office operates efficiently while supporting a positive employee experience and compliance with local employment requirements.

Working closely with our local leadership, regional People team and wider business functions, you will have the opportunity to make a meaningful impact on both our people and our operations.

The role offers a hybrid working arrangement, with a minimum of three days per week required in our Piraeus office to maintain effective on-site support and collaboration.

Key Responsibilities for the Service Administrator role include but are not limited to:

Office Management & Business Administration

• Oversee the day-to-day operations of our Piraeus office, ensuring a professional, organised and efficient working environment.
• Coordinate office facilities, maintenance, equipment, supplies and general administrative services.
• Manage office-related contracts, invoices, purchase orders and supplier relationships.
• Support the administration of company assets, including vehicles, mobile phones and other business equipment.
• Coordinate with Finance, Procurement, IT and other internal departments to ensure smooth business operations.
• Support local health, safety and workplace compliance activities in collaboration with the relevant teams.
• Identify opportunities to improve administrative processes, efficiency and service delivery.

People Advisory & HR Operations

• Act as the first point of contact for employees and managers on routine HR matters, providing practical guidance on company policies, procedures and local employment practices.
• Support the employee lifecycle, including onboarding, contractual changes, employee documentation and offboarding.
• Prepare and maintain employment contracts, HR correspondence and employee records in line with company policies and GDPR requirements.
• Support managers with employee relations matters, including absence management, performance management and disciplinary or grievance processes, in collaboration with the regional People team.
• Ensure HR administration and local processes remain aligned with Greek employment legislation and internal policies.
• Coordinate employee leave, absence and time and attendance records, including relevant HR systems such as Epsilon Smart Ergani.
• Support local recruitment activities in partnership with the Talent Acquisition team, including interview coordination and onboarding arrangements.
• Assist with employee engagement, internal communications, training and wellbeing initiatives.

Payroll Coordination

• Prepare and validate monthly payroll inputs, including attendance, overtime, leave, employee changes and other relevant information.
• Liaise with external payroll providers and regional HR and Finance teams to support accurate and timely payroll processing.
• Maintain payroll-related documentation and assist with resolving employee payroll queries.
• Assist with local statutory reporting, labour inspections and employment-related compliance requirements, working with appropriate internal and external specialists.
• Maintain accurate records and support internal audits and reporting requirements.

About You

We are looking for someone who enjoys variety, takes ownership of their responsibilities and is equally comfortable supporting people and managing operational processes.

Essential

• Previous experience in Office Management, Business Administration, HR Administration or a similar multifunctional role.
• Good working knowledge of Greek employment legislation and HR administration practices.
• Experience supporting employee lifecycle processes, payroll coordination or employee relations matters.
• Strong organisational skills with the ability to manage competing priorities independently.
• Excellent communication and interpersonal skills, with the confidence to engage with employees, managers and external stakeholders.
• High attention to detail and discretion when handling confidential employee and business information.
• Good proficiency in Microsoft Office and familiarity with business administration or HR systems.
• Fluency in both Greek and English, written and spoken.
• Ability to work from our Piraeus office at least three days per week.

Desirable

• Degree or equivalent qualification in Business Administration, Human Resources or a related discipline.
• Experience working within an international or multinational organisation.
• Familiarity with Greek payroll processes, ERGANI and time and attendance systems.
• Experience with ERP systems
• Experience supporting HR compliance and employee relations processes.

Why You Should Work for Us

• Hybrid working model
• Additional day off to celebrate your birthday
• Company Anniversary Holiday Benefit
• Health Insurance
• Pension Plan
• Ticket Restaurant Card
• Training & Professional Development
• Employee Assistance Programme
• Workplace Reward & Recognition scheme

Working at Survitec is fast-paced but incredibly rewarding.

This is not just another job; this is your career.

Who Are Survitec and What Do We Do?

Survitec is a global leader in Survival Technology, trusted to protect lives for over 168 years.

Operating in more than 2,000 ports across 96 countries, we are the world's largest manufacturer and supplier of liferafts, Marine Evacuation Systems (MES) and offshore rental PPE.

Our 2,000 global colleagues are driven by our purpose — "We Exist to Protect Lives" — designing and delivering innovative survival, fire and safety solutions that perform when lives depend on them.

How to Apply

To apply, please submit your application and CV in English through our careers website.

Survitec is an equal opportunities employer. We are committed to building an inclusive workplace where everyone feels valued, respected and empowered to contribute.

We welcome applications from candidates with diverse backgrounds and experiences and are happy to discuss reasonable adjustments throughout the recruitment process.