Office Manager & EA to MD

About the company

We are working with a successful and fast-growing business in the renewable energy sector. It delivers specialist services to a strong, well-established client base. With ambitious plans for international growth, this is an exciting time to join as the business builds its own in-house support function.

The role

This is a new standalone role reporting to the Managing Director. You’ll keep the office running smoothly, make sure payroll is accurate and on time and be the MD’s main point of contact for business operations. That frees the leadership team to focus on winning new business and growing the company.

You will handle confidential information, manage a varied workload and be the first port of call for staff. It’s a real chance to make a role your own and grow it as the company expands.

Key responsibilities

Office management

• Run day-to-day office operations, facilities, suppliers and contracts
• Keep health and safety, fire safety and first aid arrangements compliant
• Support basic finance admin, including purchase orders, invoices and expenses
• Improve office systems and processes, and coordinate staff events and communications

Payroll and HR

• Prepare payroll information for around 50 employees, including overtime, for an outsourced provider, and handle pay queries
• Manage pension auto-enrolment, payslips, P45s, P60s and P11Ds
• Maintain employee records, absence tracking and training records
• Support recruitment and onboarding, from job adverts to inductions

Fleet and equipment

• Manage vehicle records, fuel cards, DVLA checks and driving-related notices
• Manage mobile phone contracts and devices

Supporting the Managing Director

• Manage the MD’s diary, inbox, travel and correspondence
• Prepare reports, presentations and board papers, and take minutes
• Follow up on actions and handle confidential matters with complete discretion

Profile

• Circa 5+ years’ experience supporting at MD level, in an office management, executive assistant or business support role
• You’re excited by a brand-new role and happy to be thrown in at the deep end and work things out as you go
• Organised, proactive, and a natural doer who takes ownership and gets things done
• Ideally you’ll have payroll or HR admin experience
• Confident with systems. Experience with an HR platform such as BambooHR is a plus
• Comfortable working independently in a small, close-knit office team
• You don’t need energy sector experience. Attitude matters most, and you’ll have a handover and support to get you started

What’s on offer

• £40,000 to £45,000 salary plus bonus + competitive benefits
• Hybrid working: 4 days in the office, with Fridays from home
• Flexibility for the right person, such as adjusting your day around school pick-ups
• On-site parking. The office is also reachable by train
• A brand-new role in a growing business, with long-term scope as the company expands into Europe