Office Manager & Executive Assistant

About Probably Genetic Probably Genetic is changing the lives of patients living with severe, complex diseases. Our data platform is used by drug developers and patient advocacy groups to develop and launch treatments for these patients. Our technology discovers undiagnosed patients online, analyzes their disease state using machine learning and at-home testing, and enables compliant communication with patients. In doing so, we help patients access diagnoses, clinical trials, and treatments as early as possible. We are a tight-knit group of hard-working, ambitious problem solvers united by a mission greater than ourselves. We do well by doing right by patients. Our annually recurring revenue is growing >6x year over year, we’re profitable, and our roadmap is packed with innovations in bioinformatics, machine learning, and drug development. We are building an all-star team to help us bring our vision to life, and we want you to be a part of it. Probably Genetic has raised multiple rounds of funding from Silicon Valley’s best investors, including Threshold, Khosla, and Y Combinator, giving us the ability to pay competitive salaries, offer great benefits, and provide meaningful equity. We’re dedicated to ensuring your journey with us is unforgettable, with incredible team retreats to places like Barbados, the Alps, Mexico, Costa Rica, and Portugal, just to name a few. About the role We are looking for an Office Manager to support our operations as well as provide support to our Executive Leadership Team. What you will do You will run multiple aspects of our operations and support our Executive Leadership Team, as needed. Your day-to-day responsibilities will include: Oversee Office Operations: Manage day-to-day office needs, ordering & stocking of office provisions, and working with service providers to ensure a productive work environment. Handle Vendor Relationships: Negotiate contracts and oversee service delivery, focusing on cost-efficiency and quality. Lead Administrative Functions: Build processes to tackle administrative tasks, from mail sorting to managing supplies and equipment. Champion Our Culture: Organize events, including our quarterly team retreats, and manage communal areas to reflect and enhance our workplace. Support the Team: Provide logistical support to the leadership team and assist with meeting coordination and scheduling, calendar management, crafting email responses, event planning, and guest experience on-site. Manage Budgets: Oversee office-related spending, keeping track of expenses and budget compliance. Facilitate Onboarding: Ensure new hires are equipped and oriented to our company's culture and practices. Corporate Communications: Leverage social media accounts to communicate our culture externally. Who you are What will help you succeed in this role: Highly organized and enjoy developing structured, scalable processes Passionate about building an incredible culture that attracts the smartest minds in genetics, machine learning, and technology Excellent communication skills, both verbal and written 2+ years of experience supporting teams in high stakes environments like startups, consulting firms, biopharma, or banks Some things that are not required, but you will learn on the job: Skilled with office management software products, including but not limited to Quickbooks, Asana, Gusto, and Bill.com Prior experience drafting office policies As with all new hires at Probably Genetic, you will also need to be: A good person. We work with some of the most marginalized populations on the planet and empathy is key Patient-focused and motivated to have a lasting, positive impact on humanity Comfortable in a fast-paced, often ambiguous environment with rapid change Action-oriented and excited to build a company from the ground up The salary range for this role is $54,000-$102,000 annually. Actual compensation offered will depend on several factors including but not limited to: work experience, education, skill level, and/or other business and organizational needs. What we offer at Probably Genetic: An engaging and supportive team 30 days of vacation a year Hybrid, flexible work A “work from anywhere” policy, up to 4 weeks a year Competitive equity grants All-expenses paid quarterly team retreats Benefits including medical and dental This is a hybrid role that will require working on-site 3 days a week in San Francisco. Local candidates only. Relocation is not offered for this role. Probably Genetic is committed to fostering a welcoming and inclusive work environment for people of all genders, sexuality, ethnicity, socioeconomic background and life experiences. We urge candidates of all backgrounds to apply. If you require specific accommodations as you interview or consider working with us, please let us know.