Office Manager (part-time)

Location: Irving, TX, USA

Hours: Mondays and Fridays 9am-1pm (from home), 2 days between Tues-Thurs 9am-6pm in the office (days may vary depending on need i.e. company events).

The Opportunity

Basis Technologies is looking for an Office Manager to join our growing US team in Irving, Texas. This is a varied, hands-on role for someone who enjoys ownership and doesn't want a job that fits neatly into one box.

You'll keep our Irving office running smoothly: onboarding new starters, managing building access, coordinating equipment with our IT team, and being the first point of contact for day-to-day office needs. Along side you'll be the go-to person for US payroll tax compliance, working closely with our UK-based Payroll Manager to keep filings, registrations and notices on track across every state we operate in. You don't need to have prior experience in this, an analytical mindset and a willingness to learn are all we ask!

It's a role built on trust and initiative. You'll work closely with our Payroll, HR, IT and Finance teams, each of whom will support and train you, but the ownership on the ground is yours.

Office Operations

• Manage day-to-day office operations, including supplies, mail and vendor coordination

• Support new-hire onboarding and employee offboarding, including building and system access

• Administer visitor and building access, and represent Basis in building-required training

• Coordinate in-office events and support our Marketing team with in-office logistics

• Support company-wide initiatives such as volunteer days and DEI programs

IT coordination

• Manage laptop and mobile phone inventory in coordination with our IT team

• Administer the office mobile phone and voicemail system

• Provide light-touch IT support for office events and meeting rooms

To help you establish whether this role is for you, here's what we're looking for:

• Prior experience in managing a scaling office environment

• Experience organising company-wide events (i.e. holiday party's)

• A hands-on, adaptable approach, equally comfortable with compliance detail and everyday office logistics

• Strong organizational skills and comfortable managing a varied workload

• Based in, or able to work on-site in, Irving, Texas

Desirable

• Experience with payroll platforms

• Knowledge of US payroll tax compliance, ideally across multiple states

• Experience supporting employee benefits administration

We enable every SAP-run business to manage change intelligently, no matter how complex their technology landscape. Our suite of Intelligent Change Management (ICM) solutions harnesses the collective intelligence of the SAP community to help business and technology change teams work together to explore, plan and execute business change imperatives. For over 25 years, we have helped equip, liberate and champion SAP change heroes at global leaders like Kimberly-Clark, 3M and Vistaprint.

We have been officially named a US Best Workplaces by Great Place to Work®, for the third year in a row. We are at an exciting point as we scale from 150+ global employees, with the foundations in place to grow with purpose, whilst retaining the individual ownership and tangible impact you would expect working in a scale-up organisation.

Aside from the tangible individual impact and personal growth you'd expect from a global scale-up, at Basis Technologies we take looking after our people seriously.

• A matched 401k contribution capped at 6% of base salary 

• 15 days holiday per year (PTO), rising to 20 with service

• Health (Medical), Dental and Vision insurance

• Employee Assistance Programme

• Enhanced Parental Leave

• Paid Volunteer Day

• Global Flexibility (work abroad up to 1 month per year)

• Learning and Development Budget

• STEM Ambassador Programme Partnership

• Internal Learning Management System (LMS) enabling company knowledge sharing

• Mental Health First Aiders Programme

• Referral Bonus Programme