Office Services Coordinator

Key Responsibilities

• Coordinate the procurement, setup, and shipping of laptops, monitors, peripherals, and other remote equipment for remote employees.
• Manage equipment inventory, tracking, and returns during employee onboarding and offboarding.
• Coordinate with IT vendors to resolve hardware issues and process repairs or replacements.
• Manage relationships with office service vendors (equipment suppliers, shipping carriers, software providers, etc.), negotiating pricing as needed.
• Process vendor invoices, track expenses, and ensure timely payment.
• Order and distribute office supplies, branded materials, and home office stipend items for remote team members.
• Partner with HR and IT to coordinate new hire equipment setup, account access, and welcome kits.
• Maintain organized digital filing systems for vendor contracts, equipment logs, and personal documentation.
• Assist with expense reporting, purchase orders, and budget tracking for office services.

Requirements

• Previous experience in office services, facilities coordination, operations support, or related administrative role is preferred.
• Impeccable attention to detail with the ability to manage multiple priorities, track inventory, and maintain order in a remote environment.
• Experience coordinating with external vendors, managing contracts, and processing invoices.
• Proficiency in Microsoft Office Suite and Google Workspace. Experience with asset management tools (Snipe-IT, AssetCloud) or project management tools (Asana, Trello, ClickUp) is preferred.
• Excellent written and verbal communication skills with the ability to interact professionally with vendors, employees, and leadership.
• Resourceful and solutions-oriented with the ability to anticipate needs and address challenges proactively.
• Genuine desire to support employees and create a positive experience for remote team members.

Benefits

• Work from anywhere
• Competitive pay
• Flexible schedule
• Supportive and collaborative environment
• Opportunities for growth and advancement

Salary Range