Oncology Data Specialist

Summary/Objective The Oncology Data Specialist is responsible for accurately reporting detailed information from the electronic medical record into the registry software system. Will ensure compliance with State, national and client specific data reporting. Performance of Case finding, follow-up, cancer conferences/tumor board, and reporting may be other job duties. Essential Job Functions Perform daily abstraction of cancer cases into the cancer registry database. Responsible for running and resolving EDIT’s prior to submission of cases to the State Central Registry and NCDB. Utilize CoC and State Cancer Registry data standards and coding instructions to determine all reportable cases. Abstract cases completely, whenever possible. In cases where complete treatment data is not available, request this information from the managing physician. Abstract cases within six months from first date of first contact. Maintain a log to document the abstraction of all records as well as non-reportable cases Submit cases to the State Central Registry, if requested. Process case finding, follow-up and other registry duties. Maintain the suspense system, if required. Enter follow up and/or update information on patients who have been re-admitted to the hospital following the completion of an abstract. Perform duties in compliance with Company’s policies and procedures, including but not limited to those related to HIPAA and compliance. Maintains a knowledge base of ICD-O, AJCC Cancer Staging Manual, Hematopoietic and Lymphoid Database and Manual, SEER Coding and Staging Manual, Collaborative Staging, SEER Multiple Primaries and Histology’s, SEER Rx Database and Facility Oncology Data Standards Key Success Indicators/Attributes Knowledge of cancer and its management, medical terminology, anatomy and physiology, biostatistics and epidemiology, cancer data abstracting, database record management, cancer program management, and cancer registry procedures. Ability to prioritize and multi-task in a fast-paced, changing environment. Demonstrate ability to self-motivate, set goals, and meet deadlines. Maintain courteous and professional working relationships with employees at all levels of the organization. Demonstrate excellent analytical, critical thinking and problem-solving skills. Attention to detail, time management and excellent communication in written and spoken word. Adherence with both client and Omega specific quality and productivity standards, and detail specific data abstraction. Skill in operating a personal computer and utilizing a variety of software applications. Knowledge of Joint Commission, abstracting compliance and HIPAA-HITECH standards affecting medical records and the impact on reimbursement and accreditation. Supervisory Responsibility No Work Environment This job operates in a remote home office environment. This role routinely uses standard office equipment such as computers and phones. Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is occasionally required to stand; walk; sit; use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; climb stairs; balance; stoop, kneel, crouch or crawl; and talk or hear. The employee must occasionally lift or move up to 25 pounds. Specific vision abilities required by the job include close vision, distance vision, peripheral vision, depth perception and the ability to adjust focus. Position Type/Expected Hours of Work This is a full-time position. Days and hours of work are generally Monday through Friday, 8:00 a.m. to 5 p.m. This position occasionally requires long hours and weekend work. Travel Travel may be required dependent on the client’s needs. Required Education and Experience A minimum of three years of oncology data abstracting experience and have abstracted within the past year. Preferred Education and Experience N/A Additional Eligibility Qualifications Oncology Data Specialist-Certified (ODS-C), required Registered Health Information Administrator (RHIA) Registered Health Information Technologist (RHIT), preferred Other Duties Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice. Employee may perform other duties as assigned. Address a backlog of oncology data, ensuring timely and accurate abstracting. Achieve a 90% abstracting quality score, maintaining high standards of data integrity. Abstract medical records and patient information with precision and attention to detail. Collaborate with a team of healthcare professionals to ensure efficient data management. Utilize OncoLog and Epic systems (if experienced) to streamline data entry and retrieval. Maintain confidentiality and adhere to strict data protection protocols. Stay updated with the latest oncology data standards and best practices. Provide support and guidance to less experienced team members. Participate in ongoing training and development opportunities to enhance skills. Contribute to a positive and collaborative work environment. Minimum of 2 years of experience with ODS Credentials is mandatory. A minimum of 3 years of most current abstracting experience is required. Strong knowledge of oncology data management and abstracting processes. Excellent attention to detail and ability to work accurately under pressure. Proficiency in medical terminology and oncology-specific concepts. Experience with OncoLog and Epic systems is an asset but not mandatory. Strong organizational skills and the ability to manage multiple tasks. Excellent communication skills for effective collaboration with team members. Ability to work independently and as part of a team, demonstrating flexibility. A commitment to ongoing learning and professional development.