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One State in the Art & Humanities 2027 Intern
- Salary
- $22/hr
- Hiring from
- United States
- Work type
- Hybrid
- Posted
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ONE STATE IN THE ARTS & HUMANITIES 2027 INTERN
Illinois Humanities
Status: Part-time / Non-exempt
Reports to: Martin Matsuyuki Krause | Manager, Special Initiatives
Location: Chicagoland area
Illinois Humanities, the Illinois partner of the National Endowment for the Humanities, is a statewide nonprofit organization that activates the humanities through free public programs, grants, and educational opportunities that foster reflection, spark conversation, build community, and strengthen civic engagement. We provide free, high-quality humanities experiences throughout Illinois, particularly for communities of color, individuals living on low incomes, counties and towns in rural areas, small arts and cultural organizations, and communities highly impacted by mass incarceration.
Reports to: Martin Matsuyuki Krause | Manager, Special Initiatives
Location: Chicagoland area
Illinois Humanities, the Illinois partner of the National Endowment for the Humanities, is a statewide nonprofit organization that activates the humanities through free public programs, grants, and educational opportunities that foster reflection, spark conversation, build community, and strengthen civic engagement. We provide free, high-quality humanities experiences throughout Illinois, particularly for communities of color, individuals living on low incomes, counties and towns in rural areas, small arts and cultural organizations, and communities highly impacted by mass incarceration.
For more information, visit www.ILhumanities.org
POSITION SUMMARY
The One State in the Arts & Humanities Intern will work closely with Illinois Humanities’ Manager, Special Initiatives to produce the second installment of One State in the Arts & Humanities, the largest gathering of Illinois’ arts and culture sector co-hosted by Illinois Humanities and the Illinois Arts Council. The event will take place March 3 – 5, 2027 in Chicago. As a member of the conference production team, this role supports coordination amongst planning stakeholders to help ensure alignment of programmatic vision and logistical execution, focusing on administrative, communications, and programmatic coordination. The internship will provide exposure to:
- Administrative systems and tools used to support a multi-day convening
- Mission-based program design
- Nonprofit operations
- Illinois’ cultural ecosystem
The internship, which will pay $22/hour, will run from approximately December 8, 2027, through April 1, 2027, and require a minimum of 12-16 hours per week. Hours will be flexible based on the intern’s availability. Internship hours will increase (but will not exceed 30 hours a week) leading up to and during the conference itself. This position is hybrid with one day in person (either Tuesday or Thursday from 9am-5pm) at our Chicago Loop office.
ESSENTIAL RESPONSIBILITIES
- Administrative Support
- Maintain/update work plans and other project management tools, tracking deadlines and deliverables across teams
- Assist in scheduling meetings and managing shared calendars
- Take notes as directed during team meetings and distribute summaries; track action items
- Keep internal planning files (agendas, runs-of-show, supplies lists, contact sheets, briefing documents, etc.) organized and up to date
- Keep track of approved communications
- As directed, draft, format, and proof materials for distribution to partners
- Assist in updating and maintain conference app content in a timely manner
- Event Production
- Monitor and respond to participant and presenter inquires, escalating as needed
- Assist in maintaining participant databases (registrations, travel details, dietary needs, accessibility requests)
- Assist in tracking and organizing presenter bios, headshots, and session details (materials, A/V needs, room set-up)
- Provide onsite support at One State in the Arts & Humanities March 3 – 5, 2027 (registration/check-in, load-in and -out, session monitoring, plenary production, talent management, etc.)
- Assist with compiling attendance, registration, survey, and participant feedback data throughout the process as well as for post-event reporting.
- Assist with event project close-out
- Other duties as assigned
WORK ENVIRONMENT
This position is active and requires some physical activity in support of One State in the Arts & Humanities. The One State in the Arts & Humanities 2027 Intern is expected to regularly lift, carry, push, and move event supplies, tables, chairs, signage, and other event-related items weighing up to 20 pounds. The role also requires frequent standing, walking, bending, reaching, and setting up or breaking down event spaces.
This role routinely uses standard office equipment such as computers, phones, and scanners. Employees are regularly required to talk, hear, see, and communicate effectively via computer.
Our Chicago Loop office is accessible. Work at off-site locations is required and those may not be fully accessible. Evening and weekend work is required based on the organization's event calendar.
Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions of the position.
REQUIREMENTS
- Interest in the humanities, arts, culture, and/or non-profit fields
- Highly organized, self-motivated, detail-oriented, and collaborative
- Clear and professional communicator
- Able to manage multiple tasks/projects simultaneously
- Research, writing, editing and proof-reading skills
- Proficient in Microsoft Office Suite
- Able to be in person in office as needed and throughout One State in the Arts & Humanities March 3 –5, 2027 in Chicago.
ADDITIONAL DETAILS
The skills and experience needed to be successful in this job exist on a spectrum. Highly qualified and desirable candidates may not meet 100% of the skills and experience included in this description. We encourage all who are interested in this position to apply.
WHAT WE ARE OFFERING
WHAT WE ARE OFFERING
- The hourly pay for this position is $22.00
- The internship is part-time, with a minimum of 12-16 hours per week.
- Additional hours, not exceeding 30 per week, will occur in the weeks approaching and including the event the week of March 1, 2026
- The dates of this position are from December 8, 2026 through April 1, 2027
WHAT TO EXPECT
Step one: All submissions will be reviewed, and the initial candidate pool will be formed after phone screenings. Not all submissions will make it into the candidate pool.
Step two: Candidates in the pool will take part in an interview with members of the Illinois Humanities Team via Zoom or in-person.
Step three: There may be additional rounds of interviews with the final candidates. Final candidates may be asked to provide additional information. Selection and placement of the final candidate will occur after these final rounds of interviews. Placement for this internship is anticipated to occur in December of 2026. Once the final candidate has accepted their offer of employment, all other applicants will be notified of their status.
Step one: All submissions will be reviewed, and the initial candidate pool will be formed after phone screenings. Not all submissions will make it into the candidate pool.
Step two: Candidates in the pool will take part in an interview with members of the Illinois Humanities Team via Zoom or in-person.
Step three: There may be additional rounds of interviews with the final candidates. Final candidates may be asked to provide additional information. Selection and placement of the final candidate will occur after these final rounds of interviews. Placement for this internship is anticipated to occur in December of 2026. Once the final candidate has accepted their offer of employment, all other applicants will be notified of their status.
Illinois Humanities is an equal opportunity employer and seeks to employ qualified individuals based on individual merit. It does not discriminate against any individual with respect to the terms and conditions of employment based on that individual’s race, sex, age, religion, color, national origin, disability, genetic information, marital status, veteran status, sexual orientation, gender identity or expression, housing status, or any other non-merit factor protected under state, local or federal laws. Equal Employment Opportunity applies to all personnel actions such as recruiting, hiring, compensation, benefits, promotions, training, transfer, termination, and opportunities for training. Illinois Humanities is committed to a fair and equitable workplace where everyone is a respected and valued member of the team.
COVID-19 VACCINATION POLICY
To support public health efforts to reduce the risk of COVID-19, Illinois Humanities has adopted a policy that requires all staff and interns receive a complete COVID-19 vaccine based on the CDC’s current definition, which is subject to change. Employees must submit a full Record of COVID-19 Vaccination or have a fully signed Reasonable Exception approval by date of hire.
TO APPLY: Please upload a resume and cover letter to the application website.
TO APPLY: Please upload a resume and cover letter to the application website.
Please submit this application to the "Work With Us" page. Application review will begin in November 2026 and applications will be accepted throughout the recruiting process.
