Operations

Operations Job Description 

Nautilus is seeking Assistants for our Operation's Dpt based in Voula Attikis. This is a full-time hybrid role with flexibility for remote work.

She/he must have a strong logistical background and the ability to self-manage workload to meet deadlines and goals with excellent time management. She/he must be a team player with a high degree of self-motivation and rigorous attention to detail.

She/he will need to be an excellent communicator with good people management skills, and an ability to deliver quality services to clients. She/he will need excellent interpersonal and problem-solving skills with the ability to analyze on-going situations.

Key Responsibilities:

• Ensuring operational records and systems, such as the Resource Management System (RMS), are accurately maintained
• Keeping all Maritime Security Operative’s (MSO) HR documentation updated for all nationalities. Including the maintenance of personnel folders, spread sheets, contracts, and the HR email folder
• Researching and booking visas and shuttles for MSO movements.
• Administrating flag state applications when required
• Updating ship’s folders daily with the latest sitreps (Situation Report Template)/documentation received
• Assisting with team/equipment allocations to future transits
• Collating transit documents into the relevant ship’s folder once teams/equipment have been allocated
• Setting up each transit by sending out all required transit documentation
• Drafting contracts as required by the client
• Ensuring customer satisfaction during and after the transit as well as drive repeat business
• Performing ad-hoc project work and completing any other task commensurate with the role
• Facilitate any communication between our clients and our providers
• Out-of-hour duties are required and expected after a probationary period and once established
• Assisting in other tasks as requested to support operations

Essential Experience & Skills:

• Must have strong Microsoft Excel skills and the ability to quickly grasp new software skills. Previous experience in data manipulation would be desirable.
• Excellent verbal and written communication skills in Greek English (must have a Proficiency diploma).
• Must have excellent organizational skills and methodical attention to detail.
• Must have excellent verbal, numerical, and financial modelling skills.
• An excellent problem solver who can manage and oversee more than one task at a time.

Benefits:

• Salary: based on experience and skills.
• Hours: 40 hours per week.

Applications

To apply please send a covering letter and CV/resume to [email protected].