Operations Coordinator

This role will report to the VP of Operations & Supply Chain and will be critical in keeping our procure-to-pay and inventory processes running smoothly as we scale.



What You’ll Do


Manage the tactical execution of end-to-end procure-to-pay process, from purchase requisition and PO creation through vendor confirmation, receipt, three-way match, and invoice approval
Create, issue, and track purchase orders for finished goods, components, and packaging, following up with suppliers and co-manufacturers on confirmations, lead times, and delivery dates
Process and inform coding of vendor invoices, resolve price, quantity, and receiving discrepancies, and partner with accounting to ensure timely, accurate payments
Maintain vendor master data, including W-9s, certificates of insurance, payment terms, and banking details, and support new vendor onboarding
Serve as the day-to-day point of contact with our vendors and 3PL, submitting inbound shipment notices (ASNs), monitoring receipts, and resolving receiving and fulfillment issues
Submit and manage kitting, assembly, and special project requests (gift sets, PR mailers, retail displays), ensuring BOMs, components, and timelines are aligned
Assist accounting with inventory reconciliation
Monitor inventory levels, lot codes, and expiration dates, flagging low-stock, aging, or obsolete inventory
Coordinate inbound freight and logistics, including scheduling deliveries and auditing freight invoices
Help document and improve operations processes and SOPs as the business scales
Other operations projects and tasks as needed




The Ideal Candidate


1-2 prior operations-based roles. CPG experience is a plus
Outstanding organizational skills, follow-through, and attention to detail.
Highly flexible and responsive, with ability to effectively manage multiple, changing priorities.

Skills

1-2 prior operations-based roles with outstanding organizational skills, follow-through, and attention to detail.