Operations Coordinator

OPERATIONS COORDINATOR

The Utah Office of Tourism is seeking a highly organized and talented Operations Coordinator to support the associate managing director and the overall office. This individual will help with travel authorizations and logistics, reimbursements, invoicing, meeting scheduling, procurement of promotional items, and other administrative tasks. This position will work collaboratively with the entire team and report to the director.

POSITION DETAILS & COMMITMENT

• Salary – $25.00 - $32.00/hr
  
• Work Format – Hybrid (at least two days in the office in Salt Lake City)
  
• Schedule Code – AC - Employees in Offices of Elected Officials
  
• Background Check Required – You must successfully pass a criminal history check.
  
• Application Deadline – 11:59 PM (MDT) on November 20, 2026

*This job posting may close at any time after the minimum advertising period of three (3) business days has passed, should a sufficient applicant pool be received. Applicants are encouraged to apply as early as possible.

KEY RESPONSIBILITIES

• Provide administrative support to the associate managing director. This includes:
  
  • Meeting scheduling and calendar management
    
  • Travel arrangements and authorizations
    
  • Finance reimbursements
    
  • Event planning and meeting logistics
    
  • Assist with project management
    
  • Additional duties as needed
    
• Assist with travel authorizations, arrangements, and reimbursements for the Data and Research team.
  
• Help schedule and coordinate meetings between multiple outside agencies and vendors.
  
• Assist with paying and coding invoices and monthly reconciliation reports for State purchasing card.
  
• Schedule staff events, meetings, and prepare group gatherings.
  
• Respond to general office email accounts and fulfill requests.
  
• Provide support for in-person and virtual meetings and events.
  
• Procure promotional items to be used at trade shows and other events.
  
• Foster relationships with state agencies such as Department of Technology Services, State Purchasing, State Travel, and others based on certain projects.
  
• Other duties as assigned.

THE IDEAL CANDIDATE QUALIFICATIONS

• Proficiency in Google Workspace, Microsoft Office Suite, Zoom, Salesforce (or other CRM)
  
• Familiarity with SAP Concur and Vantage is a plus
  
• Four years of professional or similar office experience
  
• Excellent verbal and written communication skills
  
• Attention to detail
  
• Self-starter
  
• Friendly, personable, and works well with others
  
• Organized and process oriented
  
• Ability to multitask
  

JOB CONDITIONS

• This position operates in a professional business environment.
  
• Travel requirements: 10%

WHY YOU SHOULD JOIN OUR TEAM
Working for the Utah Office of Tourism affords you the opportunity to build the state’s brand and responsibly enhance communities all over the state. Additionally, you will receive an excellent compensation package that includes generous paid time off, top notch retirement options, and a variety of medical insurance plans. This allows you to stay healthy, secure your financial future, and spend time with loved ones. Click HERE to review.

WHO WE ARE
The Utah Office of Tourism elevates life in Utah by advancing the visitor economy through marketing, development, and stewardship as described in the Strategic Plan.

The Utah Office of Tourism is part of the Governor’s Office of Economic Development. We are located at the World Trade Center Utah located at 60 East South Temple, Suite 300 in Salt Lake City (near the food court at City Creek).

EEO STATEMENT
The State of Utah is committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, or Veteran status. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. For accommodations, please contact (801) 957-9390.