Operations Coordinator (Construction)

About Teams Squared:

We are a team augmentation company dedicated to connecting exceptional remote talent with global organizations.

Job Description:

We are currently seeking a sharp, resourceful Operations Coordinator to support a growing Australian construction company. This is more than an admin role: we are looking for a capable all-rounder who can coordinate with suppliers, keep projects organised in Excel, produce basic designs and documents, and take ideas through to implementation. The ideal candidate is proactive, detail-oriented and comfortable using AI tools to work faster and smarter. Prior construction industry experience and experience working remotely for an Australian company are highly desirable.

Responsibilities:

• Coordinate with suppliers and subcontractors on quotes, orders, pricing, lead times and deliveries

• Follow up on orders and resolve supply issues to keep projects on schedule

• Build and maintain Excel spreadsheets for project tracking, costings, schedules and supplier records

• Prepare basic designs, layouts, drawings and visual documents to support projects and proposals

• Implement new processes, tools and systems, and see them through from setup to day-to-day use

• Use AI tools (e.g. ChatGPT, Claude, Copilot) to draft documents, analyse data and streamline workflows

• Manage emails, documentation, filing and general administrative tasks for the business

• Prepare quotes, purchase orders, invoices and project paperwork

• Liaise with the Australian team to keep information accurate and up to date

• Identify inefficiencies and suggest practical improvements to how the business operates

• Support ad hoc operational tasks across the business as it grows

Qualifications:

• A degree or diploma in Business, Construction Management, Engineering, Architecture or a related field, or equivalent experience

• Proven experience in an administration, operations or coordination role (mandatory)

• Strong Excel skills, including formulas, tracking sheets and basic data analysis (mandatory)

• Hands-on experience using AI tools in day-to-day work (mandatory)

• Excellent written and spoken English (mandatory)

• Ability and willingness to work Australian business hours (AEST/AEDT) (mandatory)

• Prior experience in the construction, building or trades industry is highly desirable

• Previous remote work experience with an Australian company is highly desirable

• Basic design skills using tools such as Canva, SketchUp, AutoCAD or similar is advantageous

• Familiarity with supplier management, procurement or project coordination

• A practical problem solver who takes ownership and gets things done

• Ability to work independently in a remote environment

Benefits

100% remote work.

Competitive AUD remuneration package.

Access to cutting-edge technology to enhance your performance.

Regular training and professional development opportunities.

Join our dynamic team and contribute to the growth of our Australian client organizations. If you're a resourceful coordinator who loves getting things done, apply now!

Only shortlisted candidates will be contacted for further evaluation.

Teams Squared is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.