Operations Coordinator (Growth Track to Operations Manager) (Job ID: LILKYL1R)

🌟 Exciting Remote Opportunity! We're Hiring an Operations Coordinator! 🌟

Are you a highly organized, proactive problem-solver looking to grow into a management role? We are seeking a resourceful Operations Coordinator to act as the trusted operational partner for a growing professional organizing and lifestyle transformation company!

🚨 IMPORTANT - Watch this quick Loom video on how to get hired: 🔗 https://www.loom.com/share/345f776084e642ba99c24aabe40a67a0

🗣️ C1 ENGLISH LEVEL IS REQUIRED. The selected candidate will be speaking strictly in English during their whole shift. 🎙️ PLEASE SUBMIT YOUR RESUME AND AUDIO RECORDING IN ENGLISH.

📋 Job Details at a Glance

• Job Title: Operations Coordinator (Growth Track to Operations Manager)

• Job ID: LILKYL1R

• Industry: Professional Organizing & Lifestyle Services

• Location: LATAM / South Africa / Egypt

• Job Status: Part Time — 20 hrs/week, with growth path to Full Time

• Work Schedule: Monday–Friday, 4 hrs/day between 9:00 AM–4:00 PM PST; occasional flexibility for meetings

• Salary: Starting at $8/hr; higher compensation may be considered for exceptional candidates

• Target Start Date: Approximately 6 weeks; flexible up to 60–90 days for the right candidate

• ⚠️ Please Note: This is a high-ownership role for someone who wants to grow into an Operations Manager. The ideal candidate is highly organized, proactive, resourceful, and naturally focused on building systems and solving problems.

🏢 About the Client

A growing professional organizing and lifestyle transformation company helping individuals and families create functional, organized, and intentional homes through decluttering, systems design, organization, and coaching.

💼 About the Role

You’ll work closely with the founder as a trusted operational partner, turning ideas into organized execution, improving workflows, and building scalable systems. This role offers a long-term path toward managing operations, projects, client experience, and team coordination.

🎯 Key Responsibilities

📊 1. Project & Operations Management

• Track projects, timelines, deliverables, and action items using Trello.

• Coordinate special projects and operational initiatives.

• Build and improve workflows, systems, and SOPs.

• Research vendors, products, services, and business opportunities.

• Provide recommendations and support strategic initiatives.

🤝 2. Client Experience

• Manage client communications, inquiries, and follow-ups.

• Coordinate onboarding, agreements, reminders, and documentation.

• Maintain organized client records and provide exceptional client care.

📅 3. Executive & Team Support

• Manage business and personal calendars and appointments.

• Coordinate schedules, assignments, and team communication.

• Support onboarding, training, and future team growth.

📱 4. Marketing Support

• Track leads, proposals, consultations, and conversions.

• Support social media publishing and content repurposing.

• Create basic Canva graphics and maintain marketing assets.

• Assist with podcast, PR, and website content updates.

💰 5. Financial & Administrative Support

• Generate invoices and track payments/outstanding balances.

• Monitor expenses and maintain organized financial records.

• Assist with accounting documentation and profitability tracking.

🏠 6. Personal Assistant Support

• Coordinate personal appointments, travel, household projects, and logistics.

• Manage vendor communications, deliveries, repairs, and service appointments.

• Research and handle administrative tasks for the founder.

✅ Qualifications & Skills

⭐ Must-Haves:

• Experience: 3+ years in operations, executive support, project coordination, or administration.

• Communication: Excellent written and verbal English.

• Organization: Highly organized with strong multitasking and follow-through.

• Project Management: Experience with project management/collaboration tools; Trello experience is a plus.

• Google Workspace: Proficient with Google Workspace and digital tools.

• Independence: Able to work with minimal supervision and take ownership.

• Technology: Comfortable learning new systems and technology quickly.

• Confidentiality: Professional handling of sensitive information.

• Problem Solving: Proactive, resourceful, solutions-driven, and comfortable with ambiguity.

🌟 Nice-to-Haves:

• Experience supporting founders, executives, coaches, consultants, or small businesses.

• Experience working with ADHD founders or entrepreneurial environments.

• CRM and lead management experience.

• Canva and social media scheduling experience.

• Website/content management experience.

• Basic bookkeeping and invoicing experience.

• SOP creation and process documentation experience.

📈 Success Metrics:

• ✅ Clients receive timely and thoughtful communication.

• ✅ Projects remain organized and on schedule.

• ✅ Systems become increasingly documented and repeatable.

• ✅ Founder spends less time on administration and more time on high-value work.

• ✅ Operations become more efficient and scalable over time.

🚀 Submit your application today and take the first step toward your next great opportunity!

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