Operations Coordinator (Print & Custom Signage)

We are hiring a Operations Coordinator (Print & Custom Signage) for a US signage and large-format printing company in the custom manufacturing and signage industry. This is a full-time remote role for a US based company.

This role is ideal for someone who is a detail-oriented, highly organized, and urgent problem-solver with strong technical research abilities, eager to manage vendor sourcing, project coordination, and custom signage estimating.

Key Responsibilities

• Clarify requirements with the inside and outside sales teams and organize project details from customer calls, emails, and web intake.
• Prepare accurate, itemized custom signage estimates in CoreBridge, accounting for materials, fabrication methods, finishing, and installation needs.
• Sourcing and vendor selection, including researching wholesalers via vendor directories, web research, and AI tools like Google Gemini.
• Contact wholesale suppliers, request and compare quotes, track lead times, and apply appropriate markups for custom orders.
• Support end-to-end sales workflow, including design/approval coordination, production handoffs, customer updates, and payment follow-ups.
• Maintain structured vendor records and build repeatable research, sourcing, and estimating processes.
  
  

Required Qualifications

• 2-5 years of relevant professional experience in estimating, research, vendor sourcing, or project coordination
• Proven practical research and vendor sourcing ability with strong problem-solving skills
• Demonstrated ability to learn technical product information and complex estimating workflows quickly
• Excellent written and spoken English communication skills
• High level of organization, accuracy, sense of urgency, and dependable follow-through across multiple active projects
• Ability to work aligned with US Eastern Standard Time (EST) business hours
  
  

Preferred Qualifications

• Prior experience in signage, print estimating, pre-production, or sign shop operations
• Transferable experience in construction estimating, fabrication, or vendor procurement/management
• Hands-on knowledge of CoreBridge or similar print management/POS platforms (e.g., Cyrious/Control, ShopVox)
  
  

Required Skills & Tools

• CoreBridge (or equivalent sign/print management platforms; training provided)
• Google Gemini / AI Research Tools
• Internet Research & Vendor Directory Management
• Microsoft Office / Google Workspace Suite
  
  

Schedule & Pay

• Full-Time position; 8 hours/day (minimum 6+ hours overlap) in the US Eastern (EST) time zone
• This is a fully remote job for a Stamford, Connecticut, US based company
• Pay ranges from ZAR 14,000 to ZAR 19,500, depending on experience and skill
• Annual raises, bonuses, confirmed holidays PTO
  
  

System Requirements

• Internet speed of at least 20 Mbps
• Computer with a 2.4 GHz processor or higher
• 8 GB of RAM or higher
• Windows 10 or newer, or Mac OS X 10.10 or newer
• HD 720p webcam
• Headset with a microphone
  
  

Benefits

• Competitive pay rates
• The company provides a US phone number and business email address
• Enjoy the flexibility of working remotely, from home or any location of your choice
• Eliminating commute time
• Consistent work with the same clients, fostering long-term professional relationships
• Opportunities for career advancement, dependent on the client
• Stable work hours and consistent pay
• A supportive and inclusive work environment that values diversity and individual growth
  
  

If you are a proactive problem solver with strong analytical skills and an eagerness to excel in a fast-paced environment, we encourage you to apply and grow your career with our team!