Operations Executive, Administration - International Buying Office - Hong Kong (Hybrid) - HKD30,000-35,000 + Bonus

DJRECRUIT ASIA

We are headquartered in Hong Kong and operate in Vietnam, overseeing recruitment efforts within the APAC region.

OUR CLIENT

They are a global sourcing and supply partner specializing in home improvement, garden, and workshop products. By managing product development, quality assurance, logistics, and compliance, they connect Asian manufacturers with leading European retailers to deliver reliable, sustainable, and innovative solutions.

ROLE OVERVIEW

We are seeking a proactive Operations Executive to support daily office operations and coordinate commercial, analytical, and administrative work across departments. Reporting to the Head of Admin & Services, you will work closely with Sourcing, Quality, Order Control, Finance, IT, and Management to keep information flowing and assigned tasks on track.

RESPONSIBILITIES

• Prepare weekly and monthly sales reports, turnover summaries, performance dashboards, market analyses, and competitor research using Excel, including pivot tables and data visualization.
• Support category management with revenue tracking, operational reporting, and presentations.
• Research suppliers, obtain quotations, compare proposals, benchmark options, and follow up on sourcing actions.
• Maintain supplier profiles, brand letters, and digital product information, including technical specifications, materials, manuals, and images.
• Administer the supply chain system and coordinate supplier onboarding.
• Assist with payroll information, allowances, and benefits administration.
• Organize events, travel arrangements, training sessions, and internal communications.
• Prepare documentation, presentation decks, and training materials while providing day-to-day office support.

QUALIFICATION

• Bachelor’s degree in business administration, management, or a related field.
• 2-5 years of experience in commercial operations, sourcing, procurement, or supply chain management, preferably supporting category management in a commercial or retail setting.
• Strong Excel and analytical skills, with experience preparing clear reports and presentations.
• Basic accounting knowledge and proficiency with MS Office, Teams, Zoom, and web applications.
• Excellent written and spoken English and Cantonese and/or Mandarin.
• Experience handling varied administrative and office support duties in a small or medium-sized office.
• Strong organization, attention to detail, time management, and communication skills, with a reliable and diplomatic approach to working across teams.

If interested, please send us your CV or call us on +84 2877763366 for a confidential chat.