Operations & Executive Coordinator

Please use this link to apply:

https://jobs.gusto.com/postings/rhythm-and-truth-operations-executive-coordinator-56a973e0-c009-49c2-8445-9050e9a3785a

Are you exceptionally organized, tech-savvy, proactive, and passionate about making a meaningful difference? Do you love solving problems, thinking strategically, and keeping a growing organization running smoothly?

Rhythm & Truth is looking for an outstanding Operations & Executive Coordinator to work directly with our Founder/CEO and help support our growing creative arts therapy organization.

Founded in 2008, Rhythm & Truth uses music, art, dance/movement, and drama therapy to support mental health, emotional wellbeing, and human connection. We serve thousands of young people and families through partnerships with schools, healthcare organizations, and community agencies.

With in-person programming across Southern and Northern California and Texas, along with virtual services throughout the United States, our work reaches diverse communities nationwide, with accessibility and representation at the heart of everything we do.

We're proud recipients of the 2026 SBA Los Angeles Small Business Person of the Year and SBA Ventura Business of the Year awards. From creative arts therapy in behavioral health settings to community drum circles, youth empowerment programs, and large-scale public events, our work is creative, collaborative, and anything but ordinary.

We're a small, passionate team doing big things—and we're looking for someone who wants to help us grow!

This unique position combines administrative coordination, business operations, strategic planning, and executive support. You'll work closely with our Founder/CEO in Fort Collins while collaborating virtually with operations and Los Angeles-based clinical teams.

• Coordinate scheduling, client intake, offboarding, and communications across our clinical team and partner organizations.
• Manage calendars, client concerns, and time-sensitive requests.
• Provide direct executive, strategic, and administrative support to our Founder/CEO.
• Organize projects, track hours, and maintain systems using Google Workspace, Asana, and other software.
• Organize files, documents, spreadsheets, reports, trackers, and records.
• Improve workflows, solve problems, and strengthen organization and efficiency.
• Collaborate with our accounting and operations team on strategic growth.
  

Required Qualifications

• At least 3 years of relevant experience in administration, business operations, executive support, or project coordination.
• Exceptional organization, time management, and attention to detail.
• Strong Google Sheets and Google Workspace skills, including creating and managing spreadsheets and trackers.
• Confidence with technology, digital task management, and learning new software.
• Excellent communication, strategic judgment, and independent problem-solving skills.
• Responds to change with flexibility, and stays grounded and solutions-focused when things get busy.
• A proactive, collaborative, and solutions-oriented approach, with excellent professionalism, empathy, and a commitment to person-centered service.

Preferred Qualifications

• Experience with Asana, project management, healthcare administration, or scheduling software.
• Bachelor's degree in business, management, or a related field (not required).
• Multilingual abilities, particularly Spanish or Mandarin.
• Experience with mission-driven organizations, mental health, education, or human services.
  

At Rhythm & Truth, your work has a direct impact on the people and communities we serve. You'll join a creative, compassionate, award-winning organization where your ideas matter and your contributions are valued.

You'll work closely with our founder, help shape our systems and future growth, and have opportunities to advance into greater operational leadership as our organization expands.

• Pay: $27–$33/hour, depending on qualifications and experience.
• Schedule: Monday–Friday, 9:00 AM–6:00 PM Mountain Time (8:00 AM–5:00 PM Pacific), with a one-hour unpaid meal break; 40 paid hours per week.
• Location & Hybrid Schedule: This is a Fort Collins-based hybrid position, with two in-person workdays per week collaborating directly with our Founder/CEO and three remote workdays. The hybrid schedule may evolve based on organizational needs.
• Employment: Full-time, hourly/nonexempt W-2 position.
• Benefits & Perks: Two weeks of paid vacation annually, five floating paid holidays of your choice to honor personal, cultural, or religious observances, one additional paid day off for your birthday each year, Colorado-required paid sick leave, applicable state family and medical leave benefits, and a healthcare stipend.

Employees also enjoy complimentary access to eligible Rhythm & Truth trainings, a $300 annual professional development allowance, a flexible hybrid work environment, and opportunities for professional growth and advancement within an award-winning organization.

• Anticipated start: January 2027.
  

Submit your resume through our application portal on Gusto and complete the brief application questions. Selected candidates may be invited to complete a brief, job-related skills assessment as part of the interview process.

Application deadline: November 15th, 2026

• Rhythm & Truth is an equal opportunity employer committed to fostering an inclusive, respectful workplace. Reasonable accommodations are available throughout the hiring process.