Operations Lead

Operations Lead – Olive AI

Location: Remote (India)

Type: Full-time

Hours: 9:00 AM – 5:00 PM Pacific Time, Monday to Friday (non-negotiable)

About Olive AI

Olive AI is an AI-native go-to-market company. We help startups scale by designing and running their GTM strategy and building the outbound systems that bring in pipeline. We're a small, fast team based out of San Francisco, and we use AI in everything we do.

The role

We're hiring an Operations Lead to be the founder's right hand. This is a broad, generalist role: you'll keep the business organized, run our in-person events in San Francisco from behind the scenes, own our social media presence, and lead projects across our GTM and engineering team.

If you like owning things end to end, bringing order to moving parts, and figuring out how AI can do the work faster, you'll enjoy this.

What you'll do

AI-native work ( Top Priority )

• Find new ways to automate repetitive work across the team

Events (San Francisco, coordinated remotely)

• Plan and run in-person events in SF end to end: venues, vendors, run-of-show, guest lists, invites, RSVPs and follow-ups
• Coordinate with on-the-ground partners, sponsors, and vendors so events run smoothly
• Track attendance and turn event contacts into follow-ups in the CRM

Social media

• Manage and grow our presence on LinkedIn, Instagram and X
• Plan the content calendar, draft and schedule posts, and repurpose event and founder content
• Track what's working and report on reach and engagement

Projects and team leadership

• Lead initiatives across our GTM team and our AI engineer: set timelines, assign owners, run check-ins and keep work on track
• Own our project management system so everyone knows what's happening, who owns it and when it's due
• Turn the founder's ideas into clear plans and see them through

Operations, CRM and marketing

• Keep the CRM clean and current: contacts, deals, pipeline stages and follow-ups
• Support marketing campaigns from planning to launch to reporting
• Build and improve the processes, docs and templates that keep the business running

What we're looking for

• 2+ years of experience in an operations, chief-of-staff, founder's office or similar role, ideally at a startup or agency
• Excellent written and verbal communication in English: you'll work directly with a US-based founder, partners and vendors
• Strong project management skills and hands-on experience with project management tools
• Experience managing a CRM
• Experience running social media accounts for a company or brand
• AI-native: you already use Claude (or similar tools) heavily, and can show proposals, websites or demos you've built with it
• Highly organized, detail-oriented and comfortable juggling many priorities at once
• A self-starter who takes ownership without needing to be chased
• Able to work 9 AM – 5 PM Pacific Time consistently. This is a hard requirement: in India that's roughly 10:30 PM – 6:30 AM IST (9:30 PM – 5:30 AM IST during US daylight saving time)

Nice to have

• Experience planning and managing marketing campaigns
• Experience organizing events, especially for founders, startups or tech communities
• Familiarity with the US startup ecosystem and the B2B / GTM space

Why join

• Work directly with the founder and see how a fast-growing AI startup is built
• Real ownership: lead projects and people, not just tasks
• Be at the cutting edge of AI-native work
• Fully remote, with a team that moves fast