Operations Specialist - HR Shared Services

The Apex Group was established in Bermuda in 2003 and is now one of the world’s largest fund administration and middle office solutions providers.

Our business is unique in its ability to reach globally, service locally and provide cross-jurisdictional services. With our clients at the heart of everything we do, our hard-working team has successfully delivered on an unprecedented growth and transformation journey, and we are now represented by over circa 13,000 employees across 112 offices worldwide.Your career with us should reflect your energy and passion.

That’s why, at Apex Group, we will do more than simply ‘empower’ you. We will work to supercharge your unique skills and experience.

Take the lead and we’ll give you the support you need to be at the top of your game. And we offer you the freedom to be a positive disrupter and turn big ideas into bold, industry-changing realities.

For our business, for clients, and for you

Job Specification

• Manage end-to-end HR Shared Services operations for Sweden, Denmark, and the Netherlands (80% HR Operations support), with backup coverage for Serbia, including onboarding, offboarding, employee lifecycle changes, contract administration, employee records management, HR documentation, and payroll support (20%), ensuring accurate, compliant, and seamless HR service delivery across multiple countries.
• Partner with employees, managers, recruiters, local HR teams, and IT teams to ensure accurate employee data, timely access provisioning/deactivation, compliance with company policies, and delivery of a seamless employee experience.
• Provide payroll support, including review of payroll inputs, payroll data validation, payroll controls, reconciliations, variance analysis, statutory compliance checks, maintenance of payroll documentation, and support for payroll processing activities in line with established procedures and deadlines.

Skills Required

• Bachelor's degree in human resources, Business Administration, Finance, Payroll, International Relations, or a related field.
• Previous experience in HR Shared Services, HR Operations, Employee Lifecycle Management, or Payroll Administration, preferably within a multinational or shared services environment.
• Strong understanding of employee lifecycle processes, HR data management, payroll controls, and compliance requirements.
• Excellent command of written and spoken English with strong stakeholder management and customer service skills.
• High attention to detail, strong organizational skills, and the ability to manage multiple priorities in a fast-paced, deadline-driven environment.
• Proficiency in Microsoft Office applications, particularly Excel, Word, and Outlook, and experience working with HRIS and payroll systems.

What You Will Get in Return

• Opportunity to work within a dynamic global HR and Payroll function supporting multiple European countries.
• Exposure to a broad range of HR operations, employee lifecycle activities, and payroll processes across international markets.
• Collaboration with diverse global teams and opportunities to partner with HR, Finance, Payroll, IT, and business stakeholders.
• Professional development opportunities, including exposure to HR Shared Services best practices, payroll compliance, and process improvement initiatives.
• A supportive, inclusive, and collaborative work environment with opportunities to contribute to a growing global organization.
• Competitive compensation and benefits package, along with opportunities for career growth and advancement.

Disclaimer: Unsolicited CVs sent to Apex (Talent Acquisition Team or Hiring Managers) by recruitment agencies will not be accepted for this position. Apex operates a direct sourcing model and where agency assistance is required, the Talent Acquisition team will engage directly with our exclusive recruitment partners.

Our Story

About Apex Group

We are dedicated to driving positive change in financial services while fuelling the growth and ambitions of asset managers, allocators, financial institutions, and family offices. Established in Bermuda in 2003, the Group has continually disrupted the asset serving industry through our investment in innovation and talent. Today, we set the pace in asset servicing and stand out for our unique single-source solution and unified cross asset-class platform which supports the entire value chain, harnesses leading innovative technology, and benefits from cross-jurisdictional expertise delivered by a long-standing management team and over 13,000 highly integrated professionals.

We’re a people-powered business, and our people are full of ambition. Together, we’re inspired to lead the new era of data and tech enabled service. Bringing new products and services to market. Sharpening our client focus. Disrupting the market to exceed expectations. Innovating across a range of specialisms. With our focus on making a difference to our people, our planet and our society, you’ll experience more here than you would at most other companies.

Working at Apex

Prepare to accelerate.

We’re a people-powered business with a vision to inspire a new era of service-led FinTech. We’re expanding globally and offering more to our clients. This means you get more opportunities to grow with us. So prepare to accelerate. We’ll make sure the time and effort you put in takes you further, faster.

The journey is yours to own.