Organizational Philanthropy Coordinator

Title	Organizational Philanthropy Coordinator
Status	Full-time, Non-exempt
Reports to	Director of Organizational Philanthropy
Business Unit	Philanthropy – Organizational Philanthropy
Salary Range	$50,170–$60,000 with flexibility based on the academic, professional, and community experiences and credentials of a candidate.

Position Summary

The Organizational Philanthropy Coordinator (“Coordinator”) supports Arizona Community Foundation’s (“ACF”) relationships with nonprofit organizations and other institutional fundholders through coordinated fund administration, fundholder service, and stewardship support. The position helps ensure that organizational partners receive timely, consistent service and that fund-related activities are managed accurately and efficiently.

The Coordinator is responsible for handling fundholder requests, supporting governance and fund administration, maintaining relationship information, preparing stewardship materials, and managing internal follow-up across ACF teams. This position works closely with the Director of Organizational Philanthropy (“Director”) to support effective fundholder engagement and the implementation of annual relationship management plans.

Essential Job Responsibilities

Fundholder Services & Administration

• Coordinate routine nonprofit and institutional fundholder inquiries, service requests, and follow-up, providing timely communication and referring strategic or technical matters to appropriate staff.
• Manage administrative requests through completion, including coordination with Finance, Investments, Gift Planning, Operations, and other internal partners.
• Provide administrative support for new fund establishment, fund and contact changes, distributions, and other related activities in accordance with ACF policies and procedures.
• Maintain accurate records of requests, commitments, next steps, and completion status to ensure consistent fundholder service.

Governance & Stewardship Support

• Coordinate collection and processing of board resolutions, fund agreements, approvals, signatures, and other fund documentation.
• Prepare fundholder profiles, meeting briefs, financial and grantmaking materials, and supporting information for nonprofit leadership and board engagements with fundholders.
• Coordinate meeting preparation and post-meeting follow-up, including tracking action items, assigned responsibilities, and deadlines.
• Support Director in the implementation of annual stewardship plans, outreach activities, educational programs, and fundholder communications.

Database (Salesforce) & Portfolio Records

• Maintain accurate institutional contacts, fund and relationship information, activity records, and assigned follow-up tasks in Salesforce.
• Coordinate record updates, Relationship Manager assignments, and data corrections with designated ACF colleagues.
• Compile fundholder information and portfolio reports to support relationship planning, service monitoring, and identification of issues requiring additional attention.
• Organize fundholder files and documentation according to ACF recordkeeping, privacy, and information management standards.

Cross-Functional Coordination

• Serve as a consistent point of coordination for administrative and operational needs within Organizational Philanthropy.
• Work collaboratively with internal teams to ensure timely processing, clear communication, and completion of fundholder-related activities.
• Identify recurring administrative challenges and recommend improvements to workflows, documentation, and service practices.
• Assist with other Organizational Philanthropy initiatives and fund types as assigned by the Director.

Qualifications

Requirements

• Three to five years of experience in a high-level support role in nonprofit administration, client services, program/project coordination, or a related field.
• Demonstrated ability to coordinate multiple projects and requests, manage priorities, and consistently follow through on deadlines.
• Strong written and verbal communication skills and the ability to work effectively with colleagues at all levels as well as nonprofit leaders, board members, and other stakeholders.

• Strong customer service orientation and commitment to responsiveness with internal and external stakeholders.
• Ability to exercise discretion and maintain confidentiality with sensitive information.
• Ability to work independently while managing competing priorities and deadlines.
• Ability to anticipate needs and appropriately prioritize work.
• Commitment to ACF’s core values: collaboration, gratitude, inclusivity, trust, and the desire to contribute to a positive team and workplace culture.
• Proficiency in Microsoft Outlook, Word, Excel, PowerPoint, Canva, Teams, SharePoint, CRM and database management systems, and virtual meeting platforms. Experience with Salesforce or a comparable CRM preferred.

• Familiarity with the nonprofit and foundation sectors and/or institutional philanthropy very helpful

Other Requirements

This position operates in a hybrid office environment and may require occasional local travel or evening and weekend work based on organizational needs.

ACF is an Equal Employment Opportunity Employer and is committed to a workplace grounded in collaboration, gratitude, inclusivity, and trust.

The intent of this job description is to provide a representative summary of the major duties and responsibilities performed by incumbents of the position. Incumbents may be required to perform other job-related tasks other than or in addition to those specifically presented in this description.