PA Response Team Specialist

Overview

McGuireWoods LLP has an opening for a Legal Practice Assistant to join our Practice Assistants Response Team in our Richmond, VA and Charlotte, NC offices. The Assistant will be part of a team of Legal/Practice Assistants supporting associates across the firm with legal and administrative tasks to include document management, opening and closing of files, calendaring, time entry/billing, travel arrangements, meeting/conference scheduling and other special projects, within our corporate practice area.

McGuireWoods, one of the world’s leading law firms, has provided legal solutions to corporate, individual and nonprofit clients since 1834. Along with excellent benefits, McGuireWoods offers most employees a hybrid remote option allowing flexibility and work-life balance. Our Applicant Disclosures describe your rights. Our Privacy Statement describes how we will process and safeguard your personal data.

Responsibilities

• Prepares, edits and formats legal documents and correspondence.
• Manages and organizes large volumes of deal documents to support closings and creates electronic closing binders.
• Manages transaction files: uploads and organizes documents within the DMS; processes, saves, and distributes transaction correspondence, execution copies, and regulatory/agency filings; maintains closing checklists and document indices as needed.
• Organizes and maintains corporate matter files, retrieves case files, and prepares files for closing in accordance with Records Department procedures.
• Communicates with clients, vendors, courts, regulatory agencies and firm personnel in a professional manner via telephone, email and in person.
• Participates as part of a team of Practice Assistants providing coverage and/or backup coverage as needed.

Qualifications

• Requires high school diploma or GED and a minimum of three years of related experience and/or training; or equivalent combination of education and experience.
• Preferred experience in corporate filing, time entry and billing software (Elite), and expense reimbursement software (ChromeRiver), but not required.
• Ability to work efficiently and effectively in a different location than the people supported and part of a team environment.
• Ability to think clearly, react positively and evaluate situations to determine appropriate action and act decisively under pressure.
• Ability to proactively identify opportunities to assist team and those the team supports.
• Must be highly organized and a self-starter.
• Interest in using innovative AI technology, including Harvey and Copilot, to support efficient high-impact work.

Have more questions? Connect with a recruiter directly.