Paralegal

The National Police Federation is currently hiring a Paralegal to join our team.

Overview of the Role: The Paralegal provides support to the Legal Services team in order to maximise the efficiency and quality of services provided by the department.

Reporting to: Legal Services Supervisor

Location: Remote

Who We Are:
The National Police Federation (NPF) is the sole certified bargaining agent for regular Members and reservists of the Royal Canadian Mounted Police below the rank of Inspector. The National Police Federation (NPF) was certified to represent ~20,000 RCMP Members serving across Canada and internationally in the summer of 2019. We are the largest police labour relations organization in Canada, the second largest in North America and the first independent national association to represent RCMP Members. 

Our mission is to provide strong, fair and progressive representation to promote and enhance the rights of our Members across the country.

Our head office is located in Ottawa but over half our staff work remotely across Canada. We stay closely connected through our active internal communications program and up-to-date I.T. tools.

Why Work with the NPF?

• Competitive compensation package.
• Generous Group Benefit package including Health Care Spending and Taxable Spending Accounts.
• CAAT DBplus Defined Benefit Pension Plan matching program of up to 7%.
• Professional development opportunities.
• An inclusive, passionate, and fun team environment.

Key Responsibilities

Legal matters and inquiries

• Review correspondence in relation to the Legal Services Department. Direct correspondence appropriately and/or respond to the matter/inquiry directly where appropriate.
• Review and draft legal documents, such as legal memos, retainer letters, NPF decisions and other documents as directed by the Manager of Legal Services, Legal Services Supervisor or Legal Counsel.
• Liaise with the President, Vice-Presidents, CAO, Regional Directors, Staff Directors, Labour Relations Officers and other NPF staff to maintain open communication with Legal Services.
• Liaise with NPF retained law firms to coordinate the exchange of relevant information and ensure progress on NPF cases.
• Review and triage legal files and make recommendations to the appropriate decision maker on file assignments, internal inquiries, and external counsel inquiries.
• Coordinate deadlines and deliverables. Maintain a “bring forward system” for relevant reports and updates on behalf of Legal Services.
• Conduct legal research and provide support to in-house counsel on Member files, including monitoring limitation periods and deadlines, preparing chronologies and factual summaries, maintaining matter status information and drafting periodic status reports.
• Maintain carriage of assigned legal/administrative aspects of files under counsel supervision.
• Conduct data analysis and prepare required Legal Services documentation in advance of Board or Committee meetings.

Legal Services Administration

• Schedule meetings with staff, Members, elected officials, external counsel, etc. Prepare agendas and assemble meeting documentation.
• Receive and review legal invoices in accordance with NPF policy.
• Develop, organize, and maintain the legal file management system. Ensure the integrity of legal files and records.
• Ensure all documents from Legal Services are retained in accordance with NPF Policy and applicable legislation.
• Ensure the confidentiality and integrity of legal files (documents, correspondence, notes, etc.).
• Create, populate and maintain Legal Services databases.
• May be requested to conduct other related duties, as required by the Legal Services Supervisor.

Qualifications & Attributes

Education and Experience

• Post-secondary education in the Legal field.
• Must possess a valid Paralegal License.
• 3+ years of relevant experience.
• Bilingualism (English/French) is an asset.
• Experience managing strict timelines.
• Experience working with confidential material.

Knowledge and Skills

• High degree of discretion and professionalism.
• Proficiency in legal research databases.
• Thorough knowledge of labour relations or legal practices, principles, and terminology.
• Ability to identify and follow strict deadlines.
• Highly proficient with Microsoft Office productivity tools.
• High degree of comfort with confidentiality principles.
• Ability to adapt to changing situations, new ideas, and concepts.
• Basic accounting skills.

Competencies

• Sound judgment and tact.  
• High level of attention to detail.  
• Ability to multi-task, take initiative, and be proactive and flexible.  
• Ability to communicate with a diverse workforce and facilitate successful performance in a team-based environment.  
• Strong writing skills.
• Experience in a busy office setting.

Other Requirements

• Travel required 4/year.
• Must successfully pass a pre-employment criminal record check.

Compensation & Other Important Information:

The starting base salary, depending on qualifications/experience, for this position is between $88,541.53 - $103,297.75 range. The maximum salary for the role is $132,811.24. The ability to advance through the salary range will be based on our internal REACH Program

While some travel is required for this role, our remote work model includes flexibility in completing work hours and a philosophy in promoting a positive work-life balance.

This posting will remain open to applications until 5pm ET, November 6th.

The NPF welcomes and encourages applications from people with disabilities. Accommodations are

available on request for candidates taking part in all aspects of the selection process.

The National Police Federation hires based on merit and is committed to employment equity. We encourage all qualified people to apply. While we welcome applications from all interested individuals, only those candidates selected for an interview will be contacted.