Part-Time HR Operations Coordinator- 20 hours

HOUSTON, TX 77054

• Position Type: Part Time
• Job Shift: Day
• Education Level: 2 Year Degree
• Travel Percentage: Up to 25%
• Category: Nonprofit - Social Services

Local Travel: up to 25%

Qualifications

The Requirements We are Seeking:

Candidates must meet the qualifications outlined in Option 1 or Option 2 below.

Option 1: Education and Experience

• High school diploma or equivalent.

• Minimum of one (1) year of experience in Human Resources.

• Minimum of one (1) year of experience working with a Human Resources Information System (HRIS).

• Minimum of two (2) years of experience in customer service and administrative support.

OR

• Option 2: Education and Experience

• Bachelor's degree in Human Resources or a related field, or current enrollment in a bachelor's degree program with an anticipated graduation date within twelve (12) months.

• Minimum of two (2) years of experience in customer service and administrative support.

• Bilingual preferred.
• You are proficient in Microsoft Office (Word, Teams, Outlook)
• You have a valid Texas driver’s license with a good driving record; reliable transportation; ability to travel to off-site locations utilizing personal transportation.

What you Deliver in this role:

• Administrative Support & Compliance:
  • Audited new hire files to ensure compliance and completion prior to employee start dates, partnering closely with Talent Acquisition, HR Operations, and HR leadership to resolve discrepancies and maintain onboarding readiness.
  • Provide data and reports for HRD as requested.
  • Maintain HR Metric Dashboard.
  • Maintain users within OAG new hires, terminations etc.)
  • Maintained accuracy and compliance of new hire records by auditing onboarding documentation, escalating issues as needed, and generating monthly error reports to identify trends and support continuous training improvements.
  • Performed detailed audits of new hire files to ensure policy and compliance standards were met before start dates, while providing monthly reporting and insights to support process improvement and targeted training initiatives.
  • Audit new hire I-9 and E-verify to ensure compliance with state and federal requirements.
  • Update Organizational Chart bi-weekly and ensure alignment to the HRIS.

  
  Human Resources Information System (HRIS) and other systems:
  • Create new users and passwords for HRIS client side, and provide password reset support.
  • Maintain users and passwords within Mineral LMS platform.
  • Audit Mineral training weekly and communicate to employees and leaders.
  • Audit HRIS Dashboard weekly and communicate to employees and leaders past due documents & training.
  • Create, organize, and edit reports for leadership.
  • Maintain, organize and track job descriptions- maintain JD library (Teams & HRIS).

  Performance Management:
  • Track and provide reminders to leaders and employees related to 90-day Performance Reviews and Annual Performance Reviews and provide HR Manager and HR Director updates.
  • Support HR Operations Specialist with administrative support within the full cycle Performance Management process: goals, employee assignment, creation of reviews.

  Responsive Operations:
  • Respond to employee questions in a timely and professional manner and in accordance with agency, state and federal requirements.

  Employee Engagement:
  • Assist People & Culture team in the coordination of all internal training, summit, All Team Convening, Open Enrollment, Employee Engagement activities, etc.
  • Agency Calendar: create, edit, and coordinate agency calendar events, reminders etc.
  • HR Newsletter: Compliance and HRIS Updates
  • Participate in coordination of New Hire Orientation

  Talent Acquisition:
  • Provide onboarding support of new hires.

  Professional Development:
  • Maintains professional and technical knowledge by attending educational workshops, webinars, reviewing professional publications, establishing personal network, and participating in professional societies.
  • Other duties and projects as assigned by leadership.

• Other duties/projects may be assigned.

What Skills and Assets you bring, and more:

• You have strong communication skills
• You have great organization skills
• You have strong multi-tasking skills
• You have intermediate knowledge of Microsoft Office (Excel, Word, Outlook, PowerPoint)
• You can work independently and well with others

When you work here at HAWC you make an impact not just in the lives of the survivors and the people you help, but also make an impact in our own lives and our community. We learn and grow with a purpose where we strive to work for a common cause, which is to end domestic and sexual violence for ALL.