Payroll Administrator

Every colleague paid right, on time, everymonth.

HoSt is an international, technology-driven company in the energy transition. From the Netherlands we develop, build and operate bio-energy, biogas and sustainable heat solutions, with teams in the Netherlands, France, the United States, Poland and Latvia and projects across Europe and the Americas. Our ambition is big: 25 million tonnes of CO₂ reduction by 2032 through our projects and installations worldwide.

That growth means more colleagues, more entities and more complexity in payroll. We are bringing all administration around our people together in one role: payroll, pension and hours. With the move to the new Dutch pension system (Wtp) coming up, this is the moment to build a payroll function that is always on time, correct and audit-ready.

The role

As Payroll Administrator (24-40 hours) you are part of the Reporting & Accounting team and report to the Manager Reporting & Accounting. You own payroll for our Dutch entities and coordinate payroll in France, the United Kingdom, Spain, Germany and Italy with external payroll providers. HR supplies the changes; you make sure they are processed, paid, filed and accounted for correctly. You work closely with the Team Lead Accounting, our controllers, the pension provider and our external payroll providers. Depending on your hours and the peaks and troughs of the payroll calendar, you also lend a hand to the rest of the Reporting & Accounting team, for example in AP/AR or at month-end.

You join a new team set-up in a fast-growing, fast-changing organisation, with real room to shape your own role.

What you will do

You own the financial side of payroll, end to end. You:

· Run a timely and error-free monthly payroll for the Dutch entities, from HR changes to the payment batch;

· File the monthly payroll tax returns and handle the payments of payroll taxes and pension contributions;

· Manage the pension administration, including the payroll side of the transition to the new pension scheme (Wtp) in 2027;

· Process hours, overtime, allowances and leave, and reconcile registered hours with paid hours;

· Book payroll journals and accruals, and keep all payroll balance sheet accounts reconciled and explained at every month-end and year-end;

· Review and process the reports of our external payroll providers abroad;

· Deliver personnel cost analyses for the close, budget and forecast, and keep payroll audit-ready, including the year-end work.

Our tools today: Nmbrs (payroll) and 4PS (ERP and timesheets).

What you bring

You are an experienced, accurate and reliable payroll professional. You know when a salary is right, and you make sure it always is.

You bring:

• MBO+ or HBO level, preferably in business administration, finance or HR;

• A completed payroll qualification, such as the PDL (Praktijkdiploma Loonadministratie);

• At least eight years of work experience, of which at least five in a payroll role with independent payroll processing, ideally in an international setting;

• Up-to-date knowledge of payroll taxes, social security and pension schemes, including the Wtp;

• Experience with payroll software such as Nmbrs or Visma and with an ERP system (4PS is a plus), and strong Excel skills;

• Fluent English and Dutch is a pre; English is the working language of the team.

How you work

Structured and proactive: that is what this role is about. You:

• Plan ahead and never miss a payroll deadline;

• Spot and flag issues before they reach a payslip;

• Handle personal data with discretion and integrity;

• Communicate clearly with employees, HR and external parties;

• Take ownership and keep improving how payroll works.

Our offer

At HoSt you work in an international, technology-driven company at the heart of the energy transition, with room to shape an independent payroll function in a growing group with colleagues in five countries. You work with highly educated colleagues in a professional yet informal culture, in a team that challenges and supports each other. On top of that, we offer:

• Good terms of employment and a salary that matches your experience and education;

• An attractive annual profit share (paid in September) after at least 12 months of employment;

• An excellent pension scheme;

• A commuting allowance of €0.23 per km;

• The option to work 24 to 40 hours a week;

• Flexible start times between 7 and 9 am;

• Plenty of room to work from home (at least two days a week at the office);

• The chance to work for a market leader in sustainable energy with a strong focus on innovation, winner of the Oryx and Gazelle awards 2024;

• Working in an international family business where your ideas matter and successes are celebrated together;

• Joining a team of both starting and experienced professionals;

• Working in a brand-new, sustainably built office in Hengelo with state-of-the-art sustainable facilities;

• Plenty of opportunities to develop yourself, technically and professionally;

• The latest bike through our bike lease plan;

• Gift vouchers for the kilometres you cycle.

Apply

Are you the Payroll Administrator who makes sure every HoSt colleague is paid correctly and on time? Let’s talk.

Upload your CV and a short motivation via the apply button. We will let you know within 14 days whether we invite you for an interview.

Want to discuss the role first? Contact Marleen Kok (Manager Reporting & Accounting) or Irene Tan-Perk (Corporate Recruiter) on +31 88 460 90 80.