Payroll Administrator (Multi-State)

Description

About the Role:

Every paycheck is a promise. At RFG Advisory, you will be the person who keeps it.

We are building the RIA of the Future, and a team of around 150 people across 24 states depends on payroll that is accurate, on time, and handled with care. As our Payroll Administrator, you will own that process from start to finish. You will also help power the employment services that support the teams of the independent Advisors we serve, and you will partner with Finance, so every detail adds up.

This is a role for someone who loves getting the numbers right and wants to do it alongside people who genuinely have each other’s backs. Our team supports one another, celebrates wins together, and pulls in the same direction. We lead with a servant heart, we grow by staying curious, and we iterate to excellence, always looking for the next 1% improvement. If that sounds like the team you want to build with, we would love to meet you.

What You’ll Own

Payroll

• Run multi-state payroll end to end in BambooHR, including earnings, deductions, taxes, reimbursements, and adjustments

• Set up and maintain state payroll tax accounts across our multi-state footprint

• Reconcile payroll data, resolve discrepancies, and support year-end reporting, including W-2 preparation

Benefits Deduction Accuracy and Carrier Audits

• Audit carrier invoices to confirm that coverage and payroll deductions align

• Ensure benefit deductions and employer contributions are accurate and uploaded correctly

• Export payroll data and import deductions, contributions, and enrollment information into carrier platforms

• Maintain data accuracy across Employee Navigator, BambooHR, and carrier systems

• Upload 401(k) deferral information after each payroll cycle

Finance and Advisor Support

• Partner with Finance to confirm that Advisor partners are billed accurately for the payroll, benefits, and employment services RFG provides

Compliance and Process

• Support ACA, Form 5500, cafeteria plan, workers compensation, and retirement plan compliance

• Keep payroll records audit-ready, including benefit deductions

• Document and improve processes so work is repeatable and easy to hand off

Who You Will Work With:

• HR Operations Specialist: verifies payroll and leads employee-facing benefits support, including questions, issues, and plan design alongside the VP of HR

• Benefits broker: manages carrier relationships

• Finance: Advisor billing and reporting

• VP of HR: your direct manager

How Success Is Measured

• Payroll is accurate, on time, and compliant every cycle

• Carrier invoices and payroll deductions reconcile cleanly

• Advisor billing aligns with the services provided

• Records are audit-ready, and processes are documented

Requirements

Required:

• 3 or more years of hands-on payroll experience, including independently running full-cycle, multi-state payroll

• Experience setting up and managing state payroll tax accounts

• Experience reconciling benefit deductions and auditing carrier invoices

• Comfort exporting and importing data between payroll, HRIS, and carrier systems

• Discretion with confidential employee information

Preferred:

• Experience in an organization with fewer than 500 employees

• BambooHR and Employee Navigator experience

• Experience with PEO, co-employment, or multi-entity payroll

• Familiarity with ACA, Form 5500, and cafeteria plan compliance

Company

Why RFG

You will report directly to the VP of HR and own an area that our team members depend on every pay period. You will have real ownership, a team that supports you, and room to keep improving how things work.

RFG Advisory is a platform for growth-minded Independent Advisors who want to scale without compromise. We're building the RIA of the Future-powered by innovation, collaboration, and execution. We take care of each other first. We show up with servant hearts and growth mindsets. We lead boldly, iterate to excellence, and commit to getting 1% better every day. If you're energized by precision, structure, and being the person who makes it all happen-we'd love to meet you. www.RFGadvisory.com/awards

This hiring process may include the use of automated tools to assist with resume review. All hiring decisions are ultimately made by qualified human reviewers. For more information about our hiring practices, data use, and accommodation request procedures, please review our Privacy Policy. We are an Equal Opportunity Employer and do not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, genetic information, or any other status protected by applicable law. We will provide reasonable accommodations for qualified individuals with disabilities during the application and hiring process.

Benefits and Compensation

Salary: $68,000 - $70,000

• Competitive salary + bonus pool
• Generous PTO, holidays, and a Charitable Service Day
• Health, dental, vision insurance + RFG Advisory stipend
• Flexible Spending Account (Health and Dependent Care) + HSA for applicable coverage
• Lifestyle Spending Account
• 401(k) with Safe Harbor contribution
• Paid parental leave, short- and long-term disability, life insurance
• Surface Pro + home office setup
• Pet Insurance
• Continuing education and professional development support