Payroll and Financial Operations Specialist

Anovaeon, LLC serves as a dedicated strategic partner to government and other customers. We provide a range of professional services, including specialized facilities, customized logistics support, and direct care services.

We hire individuals who share our commitment to excellence and exceeding customer expectations. Anovaeon offers competitive salaries, comprehensive benefits, and training and development opportunities.

About the Role:

The Payroll and Financial Operations Specialist supports Anovaeon's payroll administration, timekeeping, multi-state payroll compliance, and financial operations. This position is responsible for supporting accurate and timely payroll processing, coordinating payroll system onboarding with Human Resources, maintaining payroll records, and assisting with additional accounting functions as needed.

The ideal candidate is a proactive, detail-oriented professional who takes initiative, works independently, and approaches challenges with a solutions-oriented mindset. As part of a growing organization, this individual must be adaptable, resourceful, and capable of identifying issues, researching solutions, and recommending process improvements.

This position reports directly to the Company Controller and collaborates closely with Human Resources, Operations, and Finance personnel.

Reporting:

The Payroll and Financial Operations Specialist reports to the Controller. The controller reports to the President

Essential Functions:

Payroll Administration & Compliance

• Process and review payroll, including employee compensation, deductions, reimbursements, and adjustments, for accuracy and completeness.
• Coordinate payroll system onboarding, employee changes, and terminations with Human Resources.
• Monitor timekeeping submissions for accuracy, completeness, overtime eligibility, and applicable shift differentials.
• Resolve payroll and timekeeping discrepancies and assist employees and supervisors with related questions.
• Coordinate and maintain multi-state payroll tax registrations, monitor filing and payment requirements, and assist with resolving payroll tax notices and compliance matters.
• Maintain payroll records and supporting documentation, prepare reconciliations and reports, and assist with workforce cost analysis for HR, Operations, and Finance leadership.
• Coordinate with Human Resources regarding benefits enrollment, deductions, and payroll-related employee matters.

Financial Operations Support

• Assist with accounts payable, vendor invoices, customer billing, and accounts receivable activities.
• Support labor cost tracking, financial reporting, account reconciliations, and month-end activities.
• Maintain accurate financial records and assist with audits, internal reviews, and special projects.

Process Improvement & Cross-Functional Coordination

• Proactively identify discrepancies, compliance concerns, and opportunities to improve operational efficiency.
• Independently research issues, recommend solutions, and follow through on corrective actions.
• Assist with developing and maintaining procedures, internal controls, and standardized workflows.
• Collaborate with HR, Operations, and Finance to resolve issues and support evolving business needs.

Knowledge and Skills

• Strong working knowledge of payroll administration, timekeeping, and payroll compliance principles.
• Intermediate Microsoft Excel proficiency, including formulas, lookups, pivot tables, data validation, and reconciliations.
• Strong analytical, research, and problem-solving skills with the ability to independently investigate issues and identify solutions.
• Demonstrated initiative, accountability, and ability to work independently with minimal supervision.
• Proactive, solutions-oriented mindset with the ability to identify process inefficiencies and recommend improvements.
• Excellent organizational and time management skills with the ability to manage competing priorities and deadlines.
• Strong written and verbal communication skills and ability to coordinate effectively across departments.
• Adaptability and willingness to support additional accounting and financial responsibilities as business needs evolve.
• Ability to maintain confidentiality and exercise sound professional judgment.

Education and Experience

Required Experience

• Bachelor’s degree in accounting, finance, business administration, or related field preferred
• Minimum 1-5 years of experience in payroll processing, financial administration, or workforce financial operations
• Experience managing payroll for large operational teams or shift-based workforces
• Experience working with payroll systems and timekeeping platforms required
• Experience with UKG Global Payroll
• Experience with multi-state payroll registrations

Preferred Experience

• Experience supporting government programs or operational workforces preferred
• Experience working with invoicing, accounts payable, or financial reporting preferred
• Experience supporting government contracting environments
• Experience with new system implementation

Requirements of Employment

• Employees must be a U.S. Citizen or a Legal Permanent Resident
• Employment is contingent upon successful completion of the following screening:
• Federal background investigation (up to and including a Tier 4 DHS clearance)
• Criminal history check
• Verification of employment and education history
• Compliance with all government credentialing requirements
• Drug screening
• Employees must adhere to all federal security, confidentiality, and operational protocols while working within government facilities

Work Environment

Primarily remote, corporate-level support role with periodic travel to operational sites

On-site support may include an initial presence of the employee during program start up at site locations

Standard administrative office and processing facility environment

May involve extended periods of computer work and documentation processing

Fast-paced operational environment requiring attention to detail and professionalism

Other Duties

This description summarizes the general nature and level of work performed and is not an exhaustive list of duties. Responsibilities may change based on organizational, operational, contractual, or business needs.