Payroll and Time Keeping Administrator

At Island Health, people are at the center of everything we do. As a part of the Finance team, you’ll play a vital role in supporting our mission to care for those who care for others. You’ll help create a positive and seamless experience for every team member — ensuring they feel valued, supported, and heard.

We’re looking for a candidate who excels at both the technical precision of payroll processing and the bigger-picture strategic thinking that improves how we operate. If you enjoy challenges, creating structure, streamlining processes, and building systems that last, this role offers the autonomy to do exactly that.

• Location: Anacortes, WA /Hybrid
• Schedule: Full Time (FTE) / Days
• Salary Range: $80,184.00 – $116,598.40 annually DOE
• For Information on Employee Benefits

This position is a working expert in the Hospital’s payroll and time keeping related systems and oversees compliance with pay-related policies, procedures, and collective bargaining agreement guidelines in the preparation with administration, and processing of bi-weekly payroll. The Payroll and Time Keeping Administrator prepares monthly, quarterly, and year-end reports, and provides support, direction, and guidance for Hospital employees. Serves as the organization’s subject matter authority on payroll-related regulatory change, continuously monitoring federal, state, and local legislative and tax developments as well as healthcare industry trends. Independently evaluates implications for payroll systems, internal controls, and hospital policy, and leads the implementation of necessary updates to mitigate compliance risk and ensure uninterrupted, accurate payroll operations. This role also advises leadership on the responsibility of payroll oversight to ensure accurate, complete, and compliant pay records.

What you will be doing:

• Completes all payroll and timekeeping processes in accordance with established procedures and deadlines, preparing and executing bi-weekly payroll and all associated federal, state, and local payroll reports, including but not limited to tax deposits, quarterly filings, W-2s, and other year-end reports.
• Processes, calculates, and posts all payroll actions, including earned wages, wage garnishments, payroll liability claims, and standard reports such as overtime and variance.
• Ensure accurate employee timecards by reviewing accuracy and compliance with established policy, procedures and collective bargaining agreement guidelines.
• Directs department leadership in areas of time keeping, to ensure compliance and completeness.
• Maintains all files and records related to the Hospital’s payroll functions.
• Oversee changes to tax deductions in compliance with IRS rules and direct deposit changes according to policy.
• Calculates and processes retroactive payments or repayment calculations as needed.
• Responds to payroll-related inquiries from employees and leadership, answering questions, and resolving requests.
• Provides guidance and training to employees and leadership to ensure understanding of essential payroll procedures as well as supporting their knowledge and familiarity with the timekeeping system.
• Serves as a liaison with financial institutions, auditors and Hospital departments regarding payroll and time keeping matters.
• Monitors regulatory requirements and legislative changes at the state, federal, and local level, assessing their impact on Hospital payroll operations and recommending necessary updates to ensure continued compliance and adherence to best practices.
• Prepares financial and statistical reports, including ACH transfers and payroll registers, and distributes them to the appropriate finance team members.
• Maintains strict confidentiality of all sensitive employee data, including but not limited to pay records and finance-related information.
• Demonstrates ability to interact positively and professionally with employees, leadership, and visitors.

What you will bring to the role:

• Minimum of three (3) years of Payroll experience required, including experience managing complex pay-related rules and requirements.
• Certification in Certified Payroll Professional (CPP) strongly preferred.
• Previous experience administering payroll for a public employer in a healthcare setting with unionized employees highly desired.
• Previous experience with UKG Pro / UKG Workforce strongly preferred.
• Bachelor’s degree in business, Accounting, or a related field, or equivalent combination of education and experience.

• Working knowledge of federal, state, and local wage and hour laws, including the Fair Labor Standards Act (FLSA), Washington state labor law, and overtime rules.
• Familiarity with payroll tax regulations, including federal withholding, FICA, Washington state-specific requirements, and multi-jurisdictional tax rules, as applicable.
• Strong organizational skills with the ability to prioritize workload and meet tight deadlines in a fast-paced, dynamic work environment.
• Excellent written and verbal communication skills, with the ability to clearly communicate payroll-related information to employees and leadership throughout the organization.
• Proficiency with HRIS/payroll software systems, specifically UKG Pro and UKG Workforce Management.
• Strong attention to detail with the ability to maintain accurate, well-organized records.
• Proficiency in Microsoft Office Suite, including Excel.
• Strong analytical and problem-solving skills, with the ability to take initiative, work independently, and manage follow-up and resolution with minimal supervision.
• Understanding of public sector retirement systems, including PERS and DRS reporting requirements in Washington state.
• Familiarity with public records law and confidentiality requirements as they apply to employee data.
• Understanding of GAAP, governmental accounting standards, internal controls and audit standards as they apply to payroll processing.
• Experience with or understanding healthcare-specific pay structures, including shift differentials, on-call pay, union contract/CBA provisions, and prevailing wage rules.
• Understanding of benefits administration as it intersects with payroll, including PEBB, health/dental deductions, and FSA/HSA.
• Familiarity with garnishment, levy, and wage assignment processing rules and requirements.

Make a Difference with Us

At Island Health, every role contributes to our mission of compassionate, high-quality care. Join us and help create a workplace where every team member feels valued and supported.

Why You’ll Love Working Here

We believe in taking care of our people so they can take care of others. When you join Island Health, you’ll enjoy a culture that values integrity, compassion, teamwork, and growth — plus a robust benefits package that includes:

• Comprehensive Medical, Dental, and Vision Insurance
• Generous Paid Time Off and Extended Illness Benefits
• Life Insurance and Long-Term Disability Coverage
• Vested Retirement Contributions and Flexible Spending Accounts
• Tuition Reimbursement and Student Loan Repayment Programs
• Employee Recognition Events and a supportive, community-focused team

Ready to Apply?

Apply today and take the next step in your career with Island Health.