Payroll Compliance Specialist - FTC

Our Story

In July 2019, Fourth joined forces with HotSchedules to become the global leader in end-to-end restaurant and hospitality management technology solutions. Together, the merged company now represents the world’s largest and only provider of end-to-end restaurant and hospitality management solutions for customers across the globe and of all sizes, from a single location or franchisee restaurant to a global restaurant or hotel chain. The combined company’s complete software-as-service (SaaS) solution suite including scheduling, time & attendance, applicant tracking, training, inventory management / procurement, HR / benefits and payroll services now serves customers in 120,000 locations worldwide and is supported by a dedicated, unified team across offices in the US, UK, Bulgaria, China, Australia, and UAE.

Interested in joining our smart, fun, and talented team?

Position Overview

The Payroll Compliance Specialist supports Payroll Operations in staying compliant with UK payroll legislation. Working with the Payroll Excellence team, the role researches and assesses new legislation, drafts the processes that put it into practice and helps deliver training so the team applies it with confidence. The role also supports customer escalations that turn on legislation, referring novel or high-risk matters to the Senior Manager. Success is measured by on-time, accurate statutory submissions and consistently high payroll accuracy.

Primary Responsibilities

Regulatory Monitoring

• Monitor UK payroll legislation, including HMRC rates and thresholds, statutory pay, auto-enrolment, tronc and tipping rules and Employment Rights Act changes

• Monitor pension legislation, including auto-enrolment and workplace pension requirements, and assess how changes affect the department

• Research each change and assess how it affects Payroll Operations, referring complex or high-risk interpretations to the Senior Manager for a decision

• Help the team remain compliant by turning each change into clear guidance and actions

• Maintain the annual compliance calendar and carry out readiness checks ahead of deadlines, with final sign-off by the Senior Manager

Audit

• Complete audits across the payroll department against the agreed audit plan, helping keep us compliant and audit ready

• Provide guidance to colleagues and support training so the team processes consistently and correctly

Customer & Internal Advisory

• Handle compliance queries from Payroll, CSMs, Support and Professional Services, resolving routine and complex queries and escalating novel or high-risk matters

• Support customer escalations that turn on legislation, preparing clear and accurate positions for review where needed

• Provide day-to-day advice and guidance on legislation to Payroll Operations and the wider business

• Document compliance advice and agreed positions, so advice stays consistent and evidenced

• Contribute to reviews of implementations and migrations for compliance risk, flagging issues for escalation

• Work with the Payroll Excellence team to share compliance insight and strengthen processes

Severities & Incidents

• Review severities and incidents for compliance impact and share learnings

• Check each incident has been handled in line with legislation, and follow up agreed improvements so we remain compliant

Risk & Reporting

• Prepare reporting on payroll accuracy, submission timeliness and audit outcomes for payroll leadership

• Track compliance risks across the department, escalating significant risks promptly to the Senior Manager with recommended actions

• Provide regular compliance reporting to the Senior Manager, Payroll Excellence

Key Skills and Competencies

• 4+ years in UK payroll

• Strong working knowledge of UK payroll legislation, with the ability to interpret it and apply it independently

• Strong working knowledge of pension legislation, including auto-enrolment and workplace pension administration

• Ability to translate legislation into clear, documented guidance

Preferred Experience and/or Qualifications

• Payroll bureau experience

• Hospitality sector knowledge: tronc, tips, NMW on variable hours, multi-site and agency workers

Benefits

🏖 Holidays. We all need to rest so you get 25 basic holidays with the option to grow up to 30 with service + your birthday off + bank holidays!

⌚️ ️Flexible working! Use our flexible working hours and hybrid working environments to manage it.

🧘‍♀️ Wellness activities and a lot of pampering included. On top of that, you can add gym subscription discounts.

💻 Laptop and equipment.

🏥 Healthcare expense claim tools!

📔 Like in life, at work we also want you to grow with certifications.

🎉 Annual meet ups!

👥 Enhanced parenting scheme!

🚲 Cycle to work scheme and season ticket loan provided.

🏦 Pension and life insurance? Several, for you to choose what looks convenient.

💷 On demand pay tools for you to be able to access salary even before the end of the month!

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Fourth is an Equal Opportunity Employer

All qualified applicants will receive consideration without discrimination because of sex, gender identity, gender expression, sexual orientation, marital status, race, colour, age, national origin, military status, religion, or disability or any other legally protected status.