Payroll Coordinator

The Human Resources (HR) Coordinator plays a vital role in supporting the HR department's operations by assisting with various HR functions, including onboarding, employee relations, benefits administration, payroll, and record-keeping. The HR Coordinator acts as a resource for employees, providing information and support related to HR policies, procedures, and processes.

Essential Duties and Responsibilities

• Provide support for payroll processing, including data entry, report generation, time sheet adjustments, and act as a backup for Payroll Manager
• Answer employee questions, address concerns, and provide general HR support
• Provide information to employees about benefits and pay questions
• ensure all necessary documents are processed and entered in the HRIS system
• Assist with benefits enrollment, changes, and terminations
• Assist employees with the completion of forms, including but not limited to, STD/LTD forms
• Maintain accurate and up-to-date employee records, including personnel files and HRIS data.
• Ensure HR practices comply with local, state, and federal regulations.
• Provide general administrative support to the HR department, such as scheduling meetings, managing files, and preparing reports
• Manage temp requests including liaising with staffing agencies, handling timecards, invoices, requests, and cancellations
• Proactively discuss process improvements ideas and solutions
• Other duties as assigned

Qualifications & Skill Requirements

• Highschool diploma required, prefer diploma or degree in Human Resources
• 2+ years of experience in Payroll / HR
• Proficiency in HR software and systems
• Knowledge of HR policies and procedures
• Intermediate skills with Microsoft Office Products (Excel, Word, PowerPoint, etc.)

Key Competencies

• Ability to plan and effectively set priorities for implementation
• Proven analytic and problem-solving skills in a time-sensitive, logistics environment
• Excels at meeting deadlines and demonstrates superior time management skills
• Natural ability to multi-task in a fast-paced work setting with a strong attention to detail
• Superior communication skills and an ability to motivate people with an emphasis on listening skills
• Ability to relate to and successfully interact across a variety of settings and work well with a broad and diverse workforce throughout the organization
• Demonstrates ability to work in a client-centric setting
• Ability to be flexible as priorities shift
• Consistent in follow-up and follow-through
• Highly motivated team player with an outgoing and positive work attitude
• Credible with a high level of personal integrity
• Adaptive to ICAT’s core values

Physical Demands and Work Environment:

• Most work is performed indoors in an office setting
• Flexible approach to work, due to clients’ needs and project support requirements
• Regularly use hands to type, handle, or feel
• Required to use close, distance, color, and peripheral vision, depth perception and can focus
• Must have clear, easy to understand oral communication ability
• Ability to sit for prolonged periods. May occasionally need to stoop, climb, or squat

Supervisory Responsibilities: No

Travel Requirement: No

Location: Remote - But must be able to work the hours listed below in your time zone

Hours: 8:00am - 5:00pm PST (9:00am - 6:00pm MST - 10:00am - 7:00pm CST - 11:00am - 8:00pm EST)

Hourly Rate Range: $25.05 - $29.47

Join Our Team If you’re ready to take the next step in your career with a company that values your dedication and contributions, we encourage you to apply. Learn more about our available opportunities by visiting https://icatlogistics.com

We are not accepting inquiries from recruitment agencies or third-party vendors for this position. Unsolicited outreach will not be considered.

Notice of AI Use in Job Application Review

As part of our commitment in creating a fair, efficient, and consistent hiring process we may use artificial intelligence (AI) to help our recruiting teams organize, summarize, and analyze information provided by candidates, including resumes, application responses, and other materials submitted during the application process.AI may be used to identify patterns, highlight relevant skills, and experience, and assist in comparing a candidate’s qualifications with the requirement of a specific role. These tools are to improve efficiency and consistency while supporting more informed hiring decisions, which will ultimately be made by the hiring team.