Payroll Coordinator

Job Summary: This position is responsible for preparing and processing bi-weekly payrolls for multiple entities across various states. This role ensures compliance with applicable laws and Company policies, while maintaining accurate payroll records and addressing employee payroll-related inquiries.

Essential Duties and Responsibilities:
• Submit, review, and accept payrolls under the guidance of the Director of Payroll
• Establish and maintain accurate and up-to-date employee payroll records
• Manage, review, and audit timekeeping records to ensure compliance with Company standards and applicable law
• Conduct and assist with routine payroll audits to ensure data accuracy and regulatory compliance
• Calculate and record payroll deductions, including voluntary and involuntary deductions
• Validate employee profile changes including pay increases, department transfers, and position changes
• Update HRIS records with employee changes
• Respond to employee inquiries using the Company’s help desk platform
• Research, analyze, and resolve payroll discrepancies by analyzing payroll reports, timesheets, and employee records
• Assist with calculating and processing discretionary and annual calculations of bonus or other forms of compensation
• Calculate and process final paychecks, quick calculations, and manual checks as required
• Generate and analyze reports using the HRIS system to support payroll processes
• Assist with payroll system maintenance and updates
• Other duties as assigned

Qualifications: To perform this job successfully, an individual must be able to perform each essential duty mentioned satisfactorily. The requirements listed below are representative of the knowledge, skills, and/or ability required.

Education: Associate’s or bachelor’s degree in a relevant field from a four-year college or university; equivalent payroll experience may be considered in lieu of a degree

Experience:
• Minimum of two years of multi-state payroll processing experience
• Strong knowledge of payroll administration principles and practices
• Experience with payroll tax compliance at the federal, state, and local levels
• Proven experience processing California payroll and knowledge of state regulations (preferred)
• Notary public certification, or willingness to obtain certification within first six (6) months of employment (preferred)

Technical Skills:
• Computer and Microsoft Office proficiency
• Proficiency with and/or the ability to quickly learn the organization’s HRIS and payroll systems
• Ability to responsibly use AI-enabled tools to support efficiency, research, and problem-solving while protecting confidential information and reviewing outputs for accuracy

Soft Skills:
• Highly organized and detail orientated
• Ability to maintain confidentiality and handle sensitive information appropriately
• Ability to prioritize multiple responsibilities and work effectively in a fast-paced, deadline-driven environment
• Excellent interpersonal and customer service skills
• Solid judgement and problem-solving skills
• Ability to work with all levels of management and staff

Physical Requirements:
• Must be able to pass pre-employment screening that includes background and drug testing
• Sitting at a desk for 6-8 hours a day
• Working on a computer for 6-8 hours a day
• May be required to work long and unpredictable hours

At InfraServices, taking care of our people is a top priority. That’s why we’ve built a strong benefits program designed to support you and your family, giving you the security you deserve. We know benefits are an essential part of your overall compensation, and we’re committed to offering a competitive package that reflects the value you bring. Below is a quick look at what we offer.

Medical, Dental, & Vision Benefits: We've got your health covered.
Short- & Long-Term Disability Benefits: Protection when you need it most.
Company Paid Basic Life Insurance: Additional voluntary benefits are available.
Voluntary Accident, Critical Illness, and Hospital Indemnity Plans: Added security for you and your loved ones.
Flexible Spending Accounts: Manage your finances with flexibility.
Employee Assistance Program (EAP): Support when life throws challenges your way.
Wellness Program: Resources and programs designed to support your overall health and well-being.
401(K) with Company match: Building your financial future with us.
Paid Time Off, Paid Sick Time, & Company Holidays: Achieving that work-life balance.
Paid Parental & Paid Maternity Leave: Supporting your family is our priority.
Military Differential Pay: Income protection for employees serving in the military.
Employee Referral Program: Share the opportunities and reap the rewards.
Company Discount Program: Enjoy savings on everyday expenses.
Legal Assistance: Affordable legal support for employees.

Disclaimer: All job requirements are subject to possible revision to reflect changes in the position requirements. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions and expectations.