Foods you love. Brands you trust. And a career that empowers you to grow.

At Nestlé USA, we’re all working towards the same goal – to delight and deliver for our consumers. With a rich portfolio of beloved brands, including DiGiorno, Toll House, and Coffee mate, in 97% of U.S. households, we have a unique opportunity – and responsibility – to be there for every moment in our consumers’ lives.

Joining Nestlé means becoming part of an inclusive workplace that inspires innovation, encourages strategic thinking and creativity, and celebrates your achievements. No matter where you work within the organization, you are empowered to challenge the status quo, embrace risk-taking, and pioneer new ideas. Our supportive and collaborative environment encourages bold ambitions and continuous learning so that everyone can grow and thrive.

This position is not eligible for Visa Sponsorship.

POSITION SUMMARY

The Payroll Coordinator supports the efficient delivery of payroll, timekeeping, tax, garnishment, HR operations, and compliance processes. By coordinating key administrative activities, managing records and communications, and supporting departmental operations, this role helps ensure accuracy, compliance, and operational continuity, enabling leaders and teams to focus on strategic business priorities.

Work Location: Hybrid role based in Solon, OH, with required onsite attendance every Tuesday, Wednesday, and Thursday, plus additional onsite days as needed to support business needs.

RESPONSIBILITIES

Administrative & Team Support

Provide administrative support across Payroll, Timekeeping, Garnishments, Tax, HR Operations, and Compliance
Coordinate calendars, meetings, training sessions, department events, and conference room logistics
Prepare agendas, presentations, meeting materials, and follow-up communications
Maintain distribution lists, shared calendars, contact information, and department records
Support departmental communications and respond to routine inquiries

Document & Information Management

Scan, organize, file, retrieve, and distribute department documents and records
Collect and consolidate documentation for audits, compliance activities, reporting requirements, and other submissions
Maintain electronic filing systems and document repositories
Enter and maintain data in Excel, SharePoint, SAP, ServiceNow, SuccessFactors, and departmental tracking tools
Prepare reports, trackers, and administrative records

Operational Coordination

Monitor shared mailboxes and route inquiries to appropriate teams
Maintain project trackers, action logs, department calendars, and recurring schedules
Coordinate training, knowledge-transfer activities, and team initiatives
Support process documentation and continuous improvement efforts

Budget & Department Services

Manage incoming and outgoing mail, shipping, courier requests, and document deliveries
Coordinate printing, copying, scanning, and document production needs
Order and maintain office supplies, recognition items, flowers, and approved department purchases
Administer departmental purchasing card activities in compliance with company policies
Track departmental expenses and support purchasing card reconciliation and reporting

Team Engagement & Onboarding

Coordinate onboarding logistics, workspace reservations, and first-day activities for new team members
Procure onboarding materials not provided through standard processes
Support employee engagement, recognition programs, team events, celebrations, and appreciation activities

REQUIREMENTS

High school diploma or equivalent
3+ years of administrative, office support, coordinator, customer service, or related experience
Proficiency with Microsoft Office, including Outlook, Word, Excel, PowerPoint, and Teams
Experience managing calendars, coordinating meetings, and supporting departmental operations
Experience maintaining records, trackers, reports, and operational documentation
Ability to manage multiple priorities and meet deadlines
Strong attention to detail and ability to handle confidential information with discretion
Experience supporting Payroll, HR, Compliance, Finance, Shared Services, or Operations functions
Proficiency with business systems such as SAP, SharePoint, ServiceNow, SuccessFactors, or similar platforms
Experience managing budgets, purchasing cards, expense reconciliation, onboarding, meetings, events, and employee engagement activities

SKILLS

Strong organizational skills with the ability to manage multiple priorities and meet deadlines
Effective verbal and written communication
Customer-focused with strong relationship-building capabilities
Proven ability to prioritize and adapt in a fast-paced environment
Strong problem-solving and administrative coordination experience
Self-motivated team player who collaborates effectively across functions

Salary: $46,243.80 to $63,076.00 per year

Bonus Eligibility: Yes

The pay range provided is a good faith estimate for the position at the time of posting. Final compensation may vary based on factors including but not limited to knowledge, skills and abilities as well as geographic location. It is not typical for an individual to be hired at top of range.

Nestlé offers performance-based incentives and a competitive total rewards package, which includes a 401k with company match, healthcare coverage and a broad range of other benefits. Incentives and/or benefit packages may vary depending on the position. Learn more at https://www.nestlejobs.com/nestle-in-the-us-benefits

It is our business imperative to remain a very inclusive workplace.

To our veterans and separated service members, you're at the forefront of our minds as we recruit top talent to join Nestlé. The skills you've gained while serving our country, such as flexibility, agility, and leadership, are much like the skills that will make you successful in this role. In addition, with our commitment to an inclusive work environment, we recognize the exceptional engagement and innovation displayed by individuals with disabilities. Nestlé seeks such skilled and qualified individuals to share our mission where you’ll join a cohort of others who have chosen to call Nestlé home.

The Nestlé Companies are equal employment opportunity employers. All applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status or any other characteristic protected by applicable law. Prior to the next step in the recruiting process, we welcome you to inform us confidentially if you may require any special accommodations in order to participate fully in our recruitment experience. Contact us at accommodations@nestle.com or please dial 711 and provide this number to the operator: 1-800-321-6467.

This position is not eligible for Visa Sponsorship.

Review our applicant privacy notice before applying at https://www.nestlejobs.com/privacy.

Job Requisition: 423065